Metro - File #: 2020-0137

• File #: 2020-0137
• Type: Contract
• Status: Agenda Ready
• File created: 2/11/2020
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 4/16/2020
• Title: CONSIDER: A. FINDING that the procurement of Metro Bus Electric Cooling Systems under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and B. AUTHORIZING the Chief Executive Officer to award a single source, five-year, Indefinite Delivery, Indefinite Quantity Contract No. MA66578000 to Engineered Machined Products, Inc. (EMP) for 810 kits to rebuild EMP engine cooling systems currently installed on Metro buses. The Contract three-year base amount for $2,712,857 inclusive of sales tax, with the first one-year option in the amount of $841,668, inclusive of sales tax, and the second one-year option in the amount of $841,668, inclusive of sales tax for a total contract amount of $4,396,193 subject to resolution of protest(s), if any. (REQUIRES TWO-THIRDS VOTE)
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Complete Midlife On Nabi Compo Buses Through 8649 Series. Begin New Flyer Series 5600-6149 Midlife (Project), Contracts, Dynamic Signage, Maintenance, Procurement, Program, Purchase And Replace Engines For Qualified Buses (Project), Purchasing, Rolling stock, Safety, Steel, Strategic planning

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
APRIL 16, 2020
Subject
SUBJECT: BUS ENGINE COOLING SYSTEM REBUILD KITS
Action
ACTION: AWARD CONTRACT
Heading
RECOMMENDATION
...Title
CONSIDER:

A. FINDING that the procurement of Metro Bus Electric Cooling Systems under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and

B. AUTHORIZING the Chief Executive Officer to award a single source, five-year, Indefinite Delivery, Indefinite Quantity Contract No. MA66578000 to Engineered Machined Products, Inc. (EMP) for 810 kits to rebuild EMP engine cooling systems currently installed on Metro buses. The Contract three-year base amount for $2,712,857 inclusive of sales tax, with the first one-year option in the amount of $841,668, inclusive of sales tax, and the second one-year option in the amount of $841,668, inclusive of sales tax for a total contract amount of $4,396,193 subject to resolution of protest(s), if any.

(REQUIRES TWO-THIRDS VOTE)

Issue
ISSUE
This procurement is for the acquisition of new engine cooling system kits scheduled to be installed as part of the Central Maintenance Shops (CMS) bus midlife/engine replacement program. The proposed cooling system kit is manufactured and sold by EMP to rebuild the EMP cooling system originally installed by the bus manufacturer, New Flyer. The original cooling system installed in the New Flyer buses is proprietary to EMP and cannot be copied and duplicated by others. This procurement is required to ensure the current bus midlife/engine replacement program can continue without delays and that revenue service is not impacted.
Background
BACKGROUND
The New Flyer Xcelsior 3850-4199 and 5600-6149 series buses are scheduled for refurbishment through the bus midlife program. CMS production reports project approximately 145 bus midlife refurbishmen...