Meeting_Body
FINANCE, BUDGET AND AUDIT COMMITTEE
MAY 20, 2020
Subject
SUBJECT: MANAGEMENT AUDIT SERVICES FY 2020 THIRD QUARTER REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE Management Audit Services (MAS) quarterly report for the period ending March 31, 2020.
Issue
ISSUE
MAS is required to provide a quarterly activity report to Metro’s Board of Directors that includes information on audits that have been completed or in progress including information related to audit follow-up activities.
Background
BACKGROUND
It is customary practice for Management Audit Services to deliver the quarterly audit report. This report covers Q3 of FY 2020.
Discussion
DISCUSSION
MAS provides audit support to Metro’s Chief Executive Officer (CEO) and the CEO’s senior leadership team in support of the agency’s ability to provide responsive, accountable and trustworthy governance. The department performs internal and external audits. Internal audits evaluate the processes and controls within the agency while external audits analyze contractors, cities and/or non-profit organizations that are recipients of Metro funds. The department delivers management audit services through functional groups which are Performance Audit, Contract, Financial and Compliance Audit, and Audit Support. Performance Audit is mainly responsible for internal audits related to Operations, Finance and Administration, Planning and Development, Program Management, Information Technology, Communications, Risk, Safety and Asset Management including the Chief Executive Office and other internal areas. Contract, Financial and Compliance Audit is primarily responsible for external audits in Planning, Program Management and Vendor/Contract Management. MAS’s functional units provide assurance to the public that internal processes and programs are being managed efficiently, effectively, economically, ethically, and equitably and that desired outcomes are being achieved. This assurance is provided by the MAS’s functional units conducting audits of program effectiveness; economy and efficiency, internal controls, and compliance. Audit Support is responsible for administration, financial management, budget coordination, and audit follow-up and resolution tracking.
The summary of MAS activity for the quarter ending March 31, 2020 is as follows:
Internal Audits: Two internal audits were completed during the third quarter; and 11 internal audits were in progress.
Contract, Financial and Compliance Audits: Seven contract, financial and compliance audits with a total value of $6.8 million were completed during the third quarter; and 105 contract, financial and compliance audits were in progress.
Other Audits: 133 other audits were issued by external CPA firms.
Audit Follow-up and Resolution: Three recommendations were closed during third quarter.
*Note: MAS performs audit follow-up for the Office of Inspector General (OIG),
which 60 OIG recommendations were closed during the reporting period.
The third quarter FY 2020 report is included as Attachment A.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
Receive and file for this item supports Metro Vision 2028 Goal #5: Provide responsive, accountable, and trustworthy governance within the Metro organization.
Next_Steps
NEXT STEPS
Management Audit Services will submit the Receive and File report for FY 2020 year-end audit activity in August 2020.
Attachments
ATTACHMENT
A. Management Audit Services Third Quarterly FY 2020 Report
Prepared_by
Prepared by: Monica Del Toro, Audit Support Manager
(213) 922-7494
Reviewed_by
Reviewed by: Shalonda Baldwin, Chief Auditor, Interim
(213) 418-3265
