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File #: 2020-0297   
Type: Informational Report Status: Agenda Ready
File created: 4/14/2020 In control: Construction Committee
On agenda: 5/21/2020 Final action:
Title: RECEIVE AND FILE report on FY21 Program Management Annual Program Evaluation.
Sponsors: Construction Committee
Indexes: Annual Program Evaluation, Capital Project, Construction, Contractors, Coronavirus Disease 2019 (COVID-19), Diseases and medical conditions, I-605, I-710, Informational Report, Program management, Project delivery, Project management, Strategic planning
Attachments: 1. Presentation
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
CONSTRUCTION COMMITTEE
MAY 21, 2020

Subject
SUBJECT: FISCAL YEAR 2021 PROGRAM MANAGEMENT
ANNUAL PROGRAM EVALUATION

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION

Title
RECEIVE AND FILE report on FY21 Program Management Annual Program Evaluation.

Issue
ISSUE

The Annual Program Evaluation (APE) is a priority initiative created to evaluate Metro's capital program annually. Given the challenges of managing a multi-billion-dollar capital program, a comprehensive review of the risks associated with the costs and schedules of the program is conducted on an annual basis. This report summarizes the results of the FY21 APE review performed by Program Management.

Background
BACKGROUND

The APE initiative is a comprehensive evaluation of Metro's capital program, including Transit, Highway, and Regional Rail projects. As part of the process, staff reviewed and updated project costs and schedules to current conditions, challenges, and risks. Any changes to project budgets/schedules and the reasons for the adjustments are to be reported to the Board annually for approval. In addition, APE serves as a project management tool bringing greater consistency, transparency, and discipline to better manage and deliver Board-approved projects. The APE is a dynamic tool, which is updated annually as projects move toward completion and any changes approved by the Board are incorporated.

Discussion
DISCUSSION

FY21 Results
For the FY21 APE, Program Management focused on new projects, and projects that will carry-over through FY21, with project costs estimated at $5 million or greater. Program Management staff evaluated 59 projects, including nine Major Transit Construction projects, 20 Other Transit Capital projects, 25 Highway projects, and five Regional Rail projects (see Attachment A presentation for a complete project listing), which total approximately $20.1 billion. The program size has increased 9% from $18.3 billion in FY19 to $20.2 billio...

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