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File #: 2020-0498   
Type: Contract Status: Passed
File created: 7/22/2020 In control: Board of Directors - Regular Board Meeting
On agenda: 9/24/2020 Final action: 9/24/2020
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 9 to Contract No. OP33673325 with Conejo Crest Landscape Maintenance, Inc., for herbicide application services to increase the contract authority by $330,000 increasing the total contract value from $2,026,594.55 to $2,356,594.55 and extending the period of performance from December 1, 2020 to November 30, 2021.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Contract administration, Contracts, Disadvantaged business enterprises, Landscape maintenance, Landscaping, Maintenance, Maintenance facilities, Maintenance of way, Railroad facilities
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Modification Log, 3. Attachment C - DEOD Summary
Related files: 2020-0714
Meeting Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 17, 2020

Subject
SUBJECT: HERBICIDE APPLICATION SERVICES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 9 to Contract No. OP33673325 with Conejo Crest Landscape Maintenance, Inc., for herbicide application services to increase the contract authority by $330,000 increasing the total contract value from $2,026,594.55 to $2,356,594.55 and extending the period of performance from December 1, 2020 to November 30, 2021.

Issue
ISSUE

The existing contract will expire on November 30, 2020. To continue providing the required regular herbicide application and vegetation control services, additional contract authority and time extension are necessary to ensure service continuity and avoid any interruption to Metro's operations.

Background
BACKGROUND

On January 29, 2015, Metro Board of Directors authorized the Chief Executive Officer to award a firm fixed unit rate Contract No. OP33673325 to Conejo Crest Landscape Maintenance, Inc., the lowest responsive and responsible bidder, for herbicide application and vegetation control services effective March 1, 2015.

Under the existing contract, herbicide application services are performed throughout approximately 195 miles of active and inactive Metro owned ROWs. In February 2016 and thereafter, herbicide application services were expanded to include the additional service areas of Metro Bus Operating Division 13, Metro Foothill Extension and Expo Line Phase II.

Discussion
DISCUSSION

This contract is integral in support of Metro's position to comply with California Public Utilities Commission (CPUC) regulations and local municipal codes to reduce fire hazards and mitigate complaints from adjacent property owners. Noxious weed growth, if not controlled, can propagate and invade neighboring properties. In addition, weed abatement on o...

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