Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
MARCH 17, 2021
Subject
SUBJECT: MEASURE M MULTI-YEAR SUBREGIONAL PROGRAM ANNUAL UPDATE - LAS VIRGENES/MALIBU SUBREGION
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
CONSIDER:
A. APPROVING the programming of an additional $430,000 within the capacity of the Measure M Multi-Year Subregional Program (MSP) Highway Efficiency Program;
B. DELEGATING the Chief Executive Officer (CEO) or his designee the authority to:
1. AMEND Measure M MSP funding agreements to modify the scope of work of projects and project development phases consistent with eligibility requirements;
2. ADMINISTRATIVELY extend funding agreement lapse dates for Measure M MSP funding agreements to meet environmental, design, right-of-way and construction time frames; and
C. AUTHORIZING the CEO or his designee to negotiate and execute all necessary agreements and/or amendments for approved projects.
Issue
ISSUE
Measure M MSPs are included in the Measure M Expenditure Plan. All MSP funds are limited to capital projects. The annual update approves additional eligible projects for funding and allows the Las Virgenes/Malibu Subregion and implementing agencies to revise scope of work and schedule, as well as amend project budgets.
This update includes changes to projects which have received prior Board approval and funding allocation for new projects. Funds are programmed through Fiscal Year (FY) 2023-24. The Board’s approval is required to program additional funds and the updated project lists (Attachments A and B) serve as the basis for Metro to enter into agreements and/or amendments with the respective implementing agencies.
Discussion
DISCUSSION
On January 2019, the Metro Board of Directors approved Las Virgenes/Malibu Subregion’s first MSP Five-Year Plan and programmed funds in: 1) Measure M MSP - Active Transportation/Transit/Tech Program (expenditure line 56); and 2) Measure M MSP - Highway Efficiency Program (expenditure line 57).
Metro staff continued working closely with the Las Virgenes/Malibu Subregion Council of Governments (COG) and the implementing agencies on project eligibility reviews of the proposed projects for this annual update. Metro required, during staff review, a detailed project scope of work to confirm eligibility and establish the program nexus, e.g., project location and limits, length, elements, phase(s), total expenses and funding request, and schedule, etc. This level of detail will ensure timeliness of the execution of the project funding agreements once the Metro Board approves the projects. For those proposed projects that will have programming of funds in FY 2022-23 and beyond, Metro accepted high level (but focused and relevant) project scope of work during the review process. Metro staff will work on the details with the COG and the implementing agencies through a future annual update process. Those projects will receive conditional approval as part of this approval process. However, final approval of funds for those projects shall be contingent upon the implementing agency demonstrating the eligibility of each project as required in the Measure M Master Guidelines.
The changes in this annual update include $430,000 in additional programming for one new and funding adjustments for 10 existing projects.
Active Transportation/Transit/Tech Program (expenditure line 56)
This update includes funding adjustments to six existing projects as follows:
Calabasas
• Reprogram $3,156,164 as follows: $5,000 in FY20, $1,045,000 in FY 21, $1,191,341 in FY22 and $914,823 in FY23 for MM4401.02 - City-wide Green Streets Project. The funds will be used to complete the Plans Specification and Estimates (PS&E) and construction phases of the project.
• Reprogram $2,200,000 as follows: $100,000 in FY 21 and $2,100,000 in FY22 for MM4401.03 - Mulholland Highway Gap Closure - Old Topanga Canyon Road Phase I Project. The funds will be used to complete the PS&E, right-of-way and construction phases of the project.
• Reprogram $6,513,250 as follows: $150,000 in FY 21, $605,000 in FY22 and $5,758,250 in FY23 for MM4401.11 - Mulholland Highway Gap Closure - Old Topanga Canyon Road to City Limits Phase II Project. The funds will be used to complete the PS&E and construction phases of the project.
Malibu
• Reprogram $3,500,000 as follows: $3,500,000 in FY21 for MM4401.06 - Westward Beach Parking and Walkway Improvements Project. The funds will be used to complete the PS&E and construction phases of the project.
Los Angeles County
• Reprogram $875,000 as follows: $100,000 in FY20, $175,000 in FY21, $500,000 in FY22 and $100,000 in FY 23 for MM4401.09 - Malibu Canyon Road Bridge Replacement Project. The funds will be used to complete the PS&E and construction phases of the project.
• Reprogram $400,000 as follows: $20,000 in FY19, $100,000 in FY20, $250,000 in FY21, and $30,000 in FY22 for MM4401.10 - Topanga Beach Shuttle Bus Stops Improvements Project. The funds will be used to complete the PS&E and construction phases of the project.
Highway Efficiency Program (expenditure line 57)
This update includes funding adjustment to four existing projects and program of one new project as follows:
Agoura Hills
• Update the project funding phases for MM5503.02 - Kana Road Corridor to include Project Study Report (PSR) currently taking place under Project #MR311.14. The funds will be used to complete the PSR, environmental and PS&E phases of the project.
Hidden Hills
• Reprogram $1,215,652 as follows: $249,247 in FY 21 and $966,405 to FY22 for MM5503.03 - Long Valley Road/Valley Circle/US-101 On-Ramp Improvements Project. The funds will be used to complete the PS&E, right-of-way and construction phases of the project.
Malibu
• Reprogram $2,000,000 as follows: $150,000 in FY22, $150,000 in FY23 and $1,700,000 in FY24 for MM5503.05 - Median Improvements PCH Project. The funds will be used to complete the PS&E and construction phases of the project.
Los Angeles County
• Reprogram $1,500,000 as follows: $125,000 in FY20, $700,000 in FY21, $475,000 in FY22 and $200,000 in FY23 for MM5503.06 - Malibu Canyon Road Improvements Project. The funds will be used to complete the PS&E, right-of-way and construction phases of the project.
• Program $430,000 in FY24 for MM5503.09 - Agoura Hills and Westlake Village Intelligent Transportation System Project. The funds will be used to complete the PS&E phase of the project.
Equity Platform
Consistent with Metro’s Equity Platform, the MSP outreach effort recognizes and acknowledges the need to establish comprehensive, multiple forums to meaningfully engage the community to comment on the proposed projects under all Programs. The Las Virgenes/Malibu COG along with member agencies and adjacent unincorporated area of Los Angeles County undertook an extensive outreach effort and invited the general public to a series of public workshops and meetings. Metro will continue to work with the Subregion to seek opportunities to reach out to a broader constituency of stakeholders.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Programming of Measure M MSP funds to the Las Virgenes/Malibu Subregion projects will not have any adverse safety impacts on Metro’s employees or patrons.
Financial_Impact
FINANCIAL IMPACT
In FY 2020-21, $4.07 million is budgeted in Cost Center 0441 (Subsidies to Others) for the Active Transportation Program (Project #474401) and $435,000 is budgeted in Cost Center 0442 (Highway Subsidies) for the Highway Efficiency Program (Project #475504). Upon approval of this action, staff will reallocate necessary funds to appropriate projects within Cost Centers 0441 and 0442. Since these are multi-year projects, Cost Centers 0441 and 0442 will be responsible for budgeting the cost in future years.
Impact to Budget
The source of funds for these projects is Measure M Highway Construction 17% which is not eligible for Metro bus and rail operating and capital expenditures.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
Recommendation supports the following goals of the Metro Vision 2028 Strategic Plan:
Goal 1: Provide high-quality mobility options that enable people to spend less time traveling by alleviating the current operational deficiencies and improving mobility along the projects.
Goal 4: Transform LA County through regional collaboration by partnering with the Council of Governments and the local jurisdictions to identify the needed improvements and take the lead in development and implementation of their projects.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board could elect not to approve the additional programming of funds for the Measure M MSP projects for the Las Virgenes/Malibu Subregion. This is not recommended as the proposed projects were developed by the Subregion in accordance with the Measure M Ordinance, Guidelines and the Administrative Procedures.
Next_Steps
NEXT STEPS
Metro staff will continue to work with the Subregion to identify and deliver projects. Program/project updates will be provided to the Board on an annual basis.
Attachments
ATTACHMENTS
Attachment A - Active Transportation/Transit/Tech Program Project List
Attachment B - Highway Efficiency Program Project List
Prepared_by
Prepared by: Fanny Pan, DEO, Countywide Planning & Development, (213) 418-3433
Shawn Atlow, Executive Officer, Countywide Planning & Development, (213) 418-3327
Laurie Lombardi, SEO, Countywide Planning & Development, (213) 418-3251
Reviewed_By
Reviewed by: James de la Loza, Chief Planning Officer, (213) 922-2920
