Metro - File #: 2021-0119

• File #: 2021-0119
• Type: Program
• Status: Passed
• File created: 3/9/2021
• In control: Board of Directors - Regular Board Meeting
• On agenda: 5/27/2021
• Final action: 5/27/2021
• Title: AUTHORIZE: A. An increase to the total authorized funding for Contract No. PS54007 with PQM, Inc, for pending and future Task Orders to provide Quality Management Consulting services in the amount of $19,947,286 increasing the authorized funding limit from $5,378,518 to $25,325,804 through FY22 and FY23; and B. The Chief Executive Officer or their designee to execute individual Task Orders and Contract Modifications changes within the Board approved funding limit.
• Sponsors: Construction Committee
• Indexes: Audit, Budgeting, Capital Project, Capital Project Funds, Construction, Construction management, Contractors, Contracts, Databases, Measure M, Measure R, Metro Rail D Line, Metro Vision 2028 Plan, Procurement, Professional Services, Program, Program Management, Project, Project delivery, Project management, Steering, Twenty-eight by '28 Initiative, Westside Subway Extension/Purple Line Extension Phase 1, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3
• Related files: 2021-0440

Date	Action By	Action	Result
5/27/2021	Board of Directors - Regular Board Meeting
5/20/2021	Construction Committee

Meeting_Body
CONSTRUCTION COMMITTEE
MAY 20, 2021


Subject
SUBJECT: QUALITY MANAGEMENT CONSULTANT

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
AUTHORIZE:

A. An increase to the total authorized funding for Contract No. PS54007 with PQM, Inc, for pending and future Task Orders to provide Quality Management Consulting services in the amount of $19,947,286 increasing the authorized funding limit from $5,378,518 to $25,325,804 through FY22 and FY23; and

B. The Chief Executive Officer or their designee to execute individual Task Orders and Contract Modifications changes within the Board approved funding limit.

Issue
ISSUE

In 2019, the Board approved awarding a seven-year (plus three (3) one-year options), cost plus fixed fee Contract No. PS54007 to PQM, Inc, to provide Quality Management Consultant Services that assist Metro in the delivery of voter approved Measures R, M, and other Board approved Capital Improvement projects.

The primary objective of the Quality Management Consultant is to implement Metro's Quality Management Oversight (QMO) Program which is a risk-based management oversight program to monitor Metro's consultants' and contractors' activities and performance throughout project delivery. Monitoring activities include the implementation of management plans as well as design and construction work products. The QMO program provides Metro with a more consistent, effective way for project teams to oversee and manage their Capital Improvement projects. The QMO Program is a key component to Metro's improved Quality Management System which is in the process of seeking ISO 9001: 2015 registration.

The QMO Program approach can be utilized by Metro in areas in addition to quality, it can be used in any business area that has requirements, processes, and deliverables, both for internal and external stakeholders. This initiative is part of Metro's Best Practices report, please see Attachment D.
The recommended action...