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File #: 2021-0167   
Type: Contract Status: Passed
File created: 3/19/2021 In control: Board of Directors - Regular Board Meeting
On agenda: 5/27/2021 Final action: 5/27/2021
Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP1788370008370, to Deco Fence Company, the lowest responsive and responsible bidder, to provide fence repair and maintenance services. The contract not-to-exceed amount is $2,290,068 for the three-year base, and $1,654,560 for the one, two-year option, for a combined not-to-exceed amount of $3,944,628, effective July 1, 2021, subject to resolution of protests(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Construction, Contractors, Contracts, Maintenance, Procurement, Railroad facilities, Safety, Small Business Enterprise, Small Business Prime Program, Vandalism
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Related files: 2021-0440
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 20, 2021

Subject
SUBJECT: FENCE REPAIR AND MAINTENANCE SERVICES

Action
ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP1788370008370, to Deco Fence Company, the lowest responsive and responsible bidder, to provide fence repair and maintenance services. The contract not-to-exceed amount is $2,290,068 for the three-year base, and $1,654,560 for the one, two-year option, for a combined not-to-exceed amount of $3,944,628, effective July 1, 2021, subject to resolution of protests(s), if any.

Issue
ISSUE

The existing fencing repair and maintenance contract will expire on June 30, 2021. To ensure service continuity providing safe and timely fence repair and installation, a new contract award is required effective July 1, 2021.

Background
BACKGROUND

On February 18, 2016, Metro Board of Directors awarded a five-year, firm fixed unit rate Contract No. OP4056400OP to APW Construction Inc., DBA Ace Fence Co., to provide fence repair and maintenance services for Metro Rail Rights-Of-Way (ROWs), facilities and parcel properties.

There are multiple types of fencing systems installed on the perimeters of Metro operational and non-operational railroad properties throughout Los Angeles County. Property fences are subject to damage due to vandalism, forced entries, vehicle accidents and natural disasters requiring repair on an as-needed basis.

As Metro continues to upgrade the existing infrastructure, expand its services to include new rail construction stations and facilities, and continuously refine Metro's safety requirements and procedures, timely response to fencing repair and maintenance is required.

Timely response to as-needed fencing repair and maintenance services is necessary to address emergencies, to prevent endangering lives, protect public properties by restricting access to Met...

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