Share to Facebook Share to Twitter Bookmark and Share
File #: 2020-0188   
Type: Contract Status: Passed
File created: 3/3/2020 In control: Board of Directors - Regular Board Meeting
On agenda: 9/23/2021 Final action: 9/23/2021
Title: CONSIDER: A. INCREASING the phased Life of Project (LOP) budget for the Enterprise Asset Management (EAM) Project, capital project number 207155, by $22,950,000 from $45,800,000 to $68,750,000 to support Phase 2; and B. AUTHORIZING the Chief Executive Officer to award a firm fixed price Contract No. PS75040000 to KPMG LLP for the Enterprise Asset Management System (EAMS) Implementation Services, in the amount of $36,525,318 for the 36-month base term, and for three options for annual assessments following implementation in the amounts of $586,974.40 for the first assessment, $395,138.64 for the second assessment, and $227,875.28 for the third assessment, for a combined total amount of $37,735,306.32, subject to the resolution of protest(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Annual reviews, Budget, Budgeting, Capital Project, Capital Project Funds, Contracts, Governance, Maintenance, Maintenance management, Maintenance practices, Operations and Maintenance, Procurement, Project, Project management, Replace The Current Eam System Which Is No Longer Supported By Vendor (Project), Safety, Software maintenance, State Of Good Repair, Testing
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary, 3. Attachment C - Phase 1 EAMS Board Report (2019-0373) (2), 4. Presentation
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 16, 2021

Subject
SUBJECT: ENTERPRISE ASSET MANAGEMENT SYSTEM

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATIONS
Title
CONSIDER:

A. INCREASING the phased Life of Project (LOP) budget for the Enterprise Asset Management (EAM) Project, capital project number 207155, by $22,950,000 from $45,800,000 to $68,750,000 to support Phase 2; and

B. AUTHORIZING the Chief Executive Officer to award a firm fixed price Contract No. PS75040000 to KPMG LLP for the Enterprise Asset Management System (EAMS) Implementation Services, in the amount of $36,525,318 for the 36-month base term, and for three options for annual assessments following implementation in the amounts of $586,974.40 for the first assessment, $395,138.64 for the second assessment, and $227,875.28 for the third assessment, for a combined total amount of $37,735,306.32, subject to the resolution of protest(s), if any.

Issue
ISSUE

The Maintenance and Materials Management System (M3) is a mission critical system with over 3,200 daily users. M3 is used extensively across Metro for Work Management, Maintenance and Repair of Assets, Material Management, Incident Tracking, and Timekeeping for operational employees. The system is over 15 years old and is no longer supported by the software vendor. M3 does not provide critical functionality now required to meet the federal State of Good Repair (SGR) requirements.

An LOP increase and award of the contract for the Enterprise Asset Management System (EAMS) Implementation Services is required to implement and integrate the new software system, develop the business processes improvements, and migrate Metro staff onto the new EAM solution.

Background
BACKGROUND

In November of 2017, the Metro Board of Directors was notified of Metro's assessment of the M3 system and intent to procure a replacement EAM system. As the software is no longer supported or maintained by t...

Click here for full text