Metro - File #: 2021-0576

• File #: 2021-0576
• Type: Contract
• Status: Passed
• File created: 8/23/2021
• In control: Board of Directors - Regular Board Meeting
• On agenda: 10/28/2021
• Final action: 10/28/2021
• Title: AUTHORIZE the Chief Executive Officer to award a two-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. MA75908000 for reflective safety vests with Safety Vibe Inc. The Contract one-year base amount is $577,649 inclusive of sales tax, and the one-year option amount is $595,869 , inclusive of sales tax, for a total contract amount of $1,173,518, subject to resolution of any properly submitted protest(s).
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Bids, Budgeting, Bus Maintenance Projects, Contract administration, Contracts, Expo Line Operating Project (Project), Gold Line Operations (Project), Invitation For Bids, Maintenance, Maintenance of way, Metro Rail A Line, Metro Rail B Line, Metro Rail C Line, Metro Rail E Line, Metro Rail L Line, Operations Maintenance (Project), Procurement, Purchasing, Rail Operations - Blue Line (Project), Rail Operations - Green Line (Project), Rail Operations - Red Line (Project), Safety, Strategic planning
• Related files: 2021-0700

Date	Action By	Action	Result
10/28/2021	Board of Directors - Regular Board Meeting
10/21/2021	Operations, Safety, and Customer Experience Committee

Meeting_Body

OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 21, 2021

Subject
SUBJECT: PURCHASE OF SAFETY VESTS

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. MA75908000 for reflective safety vests with Safety Vibe Inc. The Contract one-year base amount is $577,649 inclusive of sales tax, and the one-year option amount is $595,869 , inclusive of sales tax, for a total contract amount of $1,173,518, subject to resolution of any properly submitted protest(s).

Issue
ISSUE

This procurement is for the acquisition of reflective safety vests that are required to improve the visibility and maintain the safety of Metro employees. Award of this contract will ensure an adequate inventory of reflective safety vests for bus and rail operators, maintenance employees, and administrative staff.

Background
BACKGROUND

Metro stocks both general duty and high hazardous style safety vests to protect and ensure the safety of bus and rail operators, maintenance employees, and administrative staff working in safety sensitive areas. The component usage reports from Material Management revealed that approximately 12,774 general duty and 3,989 high hazard reflective safety vest were issued over a 12-month period throughout the various departments at Metro. Transportation and maintenance personnel working at operating and support facilities, layover zones, and other safety sensitive areas must wear reflective safety vests in accordance with department rules and procedures. In addition, personnel engaged in construction activities or accident investigations must wear reflective safety vests.
The main user of these vest is the Operations Department with over 8,700 staff members. The staff that consumes the majority of these vest are the Bus/Rail operators, mechanics and facilities maintainers. Vest are worn on a daily basis and a...