Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
FEBRUARY 16, 2022
Subject
SUBJECT: MEASURE M MULTI-YEAR SUBREGIONAL PROGRAM ANNUAL UPDATE - LAS VIRGENES/MALIBU SUBREGION
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
CONSIDER:
A. APPROVING:
1. Inter-program borrowing and programming of additional $3,000,000 from the Las Virgenes/Malibu Subregion’s Measure M Multi-Year Subregional Program (MSP) Highway Efficiency Program to the Active Transportation, Transit, and Tech Program (Expenditure Line 56), as shown in Attachment A;
2. Programming of additional $1,950,000 within the capacity of Measure M MSP Highway Efficiency Program, as shown in Attachment B; and
B. AUTHORIZING the Chief Executive Officer (CEO) or their designee to negotiate and execute all necessary agreements and/or amendments for approved projects.
Issue
ISSUE
Measure M MSPs are included in the Measure M Expenditure Plan. All MSP funds are limited to capital projects. The annual update approves additional eligible projects for funding and allows the Las Virgenes/Malibu Subregion and implementing agencies to revise the scope of work and schedule and amend project budgets.
This update includes changes to projects which have received prior Board approval and funding allocation for new projects. Funds are programmed through Fiscal Year (FY) 2024-25. The Board’s approval is required to program additional funds. The updated project lists (Attachments A and B) serve as the basis for Metro to enter into agreements and/or amendments with the respective implementing agencies.
Background
BACKGROUND
In January 2019, the Metro Board of Directors approved Las Virgenes/Malibu Subregion’s first MSP Five-Year Plan and programmed funds in: 1) Measure M MSP - Active Transportation/Transit/Tech Program (expenditure line 56); and 2) Measure M MSP - Highway Efficiency Program (expenditure line 57). Since the first Plan, staff provided annual updates to the Board in February 2020 and March 2021.
Discussion
DISCUSSION
Metro staff worked closely with the Las Virgenes/Malibu Subregion Council of Governments (COG) and the implementing agencies on project eligibility reviews of the proposed projects for this annual update. Metro required, during staff review, a detailed project scope of work to confirm eligibility and establish the program nexus, e.g., project location and limits, length, elements, phase(s), total expenses and funding request, and schedule, etc. This level of detail will ensure the timeliness of the execution of the project funding agreements once the Metro Board approves the projects. For those proposed projects that will have programming of funds in FY 2023-24 and beyond, Metro accepted a high level (but focused and relevant) project scope of work during the review process. Metro staff will work on the details with the COG and the implementing agencies through a future annual update process. Those projects will receive conditional approval as part of this approval process. However, final approval of funds for those projects shall be contingent upon the implementing agency demonstrating the eligibility of each project as required in the Measure M Master Guidelines.
The changes in this annual update include $4,950,000 in additional programming for one new and funding adjustments for six existing projects.
Active Transportation/Transit/Tech Program (expenditure line 56)
This update includes funding adjustments to four existing projects and program of one new project as follows:
Calabasas
• Deobligate all $1,987,335 from MM4401.04 - Old Town Parkway Improvements - Park Granada to City Limits. The City requested the deobligated funds to be reallocated to another project.
• Program an additional $1,987,335 and reprogram previously approved funds for MM4401.11 - Mulholland Highway Gap Closure - Old Topanga Canyon Road to City Limits (Phase II). Funds are programmed as follows: $175,000 in FY 2020-21; $3,380,585 in FY 2021-22; $3,160,000 in FY 2022-23 and $1,785,000 in FY 2023-24. The funds will be used to complete Plans Specification and Estimates (PS&E) and construction phases of the project.
Westlake Village
• Program $3,000,000 in FY 2024-25 for MM4401.12 - Lakeview Canyon Road Pedestrian Safety Improvements. The funds will be used to complete Project Approval/Environmental Document (PAED), PS&E and construction phases of the project.
LA County
• Reprogram $875,000 as follows: $35,245 in FY 20, $150,000 in FY22, $100,000 in FY 23, $220,000 in FY 24 and $369,755 in FY 25 for MM4401.09 - Malibu Canyon Road Bridge Replacement. The funds will be used to complete the PS&E and construction phases of the project.
• Reprogram $400,000 as follows: $20,000 in FY 19, $10,000 in FY 20, $20,000 in FY 21, $60,000 in FY 22, $40,000 in FY 23, $220,000 in FY 24 and $30,000 in FY 25 for MM4401.10 - Topanga Beach Shuttle Bus Stops Improvements (Metro Orange Line to Metro Expo Line in Downtown Santa Monica). The funds will be used to complete the PS&E and construction phases of the project.
Highway Efficiency Program (expenditure line 57)
This update includes funding adjustment to two existing projects as follows:
Agoura Hills
• Merge projects MM5503.02 and MM5503.07 to Kanan Road Corridor Project and reprogram previously approved funds as follows: $330,595 in FY 2021-22; $426,000 in FY 2022-23; $1,200,000 in FY 2023-24 and $3,356,898 in FY 2024-25. The funds will be used to complete the Project Study Report (PSR), environmental, PS&E and construction phases of the project.
LA County
• Program an additional $1,950,000 in FY 2024-25 for MM5503.09 - Agoura Hills and Westlake Village Intelligent Transportation System project. The funds will be used to complete the PS&E and construction phases of the project.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Programming of Measure M MSP funds to the Las Virgenes/Malibu Subregion projects will not have any adverse safety impacts on Metro’s employees or patrons.
Financial_Impact
FINANCIAL IMPACT
In FY 2021-22, $7.11 million is budgeted in Cost Center 0441 (Subsidies to Others) for the Active Transportation Program (Project #474401) and $1 million is budgeted in Cost Center 0442 (Highway Subsidies) for the Highway Efficiency Program (Project #475503). Upon approval of this action, staff will reallocate necessary funds to appropriate projects within Cost Centers 0441 and 0442. Since these are multi-year projects, Cost Centers 0441 and 0442 will be responsible for budgeting the cost in future years.
Impact to Budget
The source of funds for these projects is Measure M Highway Construction 17% which is not eligible for Metro bus and rail operating and capital expenditures.
Equity_Platform
EQUITY PLATFORM
The Las Virgenes/Malibu subregion consists of the cities of Agoura Hills, Calabasas, Hidden Hills, Malibu, Westlake Village and adjacent unincorporated area of Los Angeles County, but no Equity Focus Communities (EFCs) are located within this subregion. The report seeks board approval to fund eligible Measure M MSP project. The jurisdictional requests are proposed by the cities and approved/forwarded by the subregion. In line with the Metro Board adopted guidelines during the eligibility review process, cities provide documentation that demonstrates community support, project need, and transportation benefits. Cities lead and prioritize all proposed transportation improvements, including procurement, the environmental process, outreach, final design, and construction. Each city and/or agency independently and in coordination with the subregion undertake their jurisdictionally determined community engagement process specific to the type of transportation improvement they seek to develop. These locally determined and prioritized projects represent the needs of cities.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports the following goals of the Metro Vision 2028 Strategic Plan:
Goal 1: Provide high-quality mobility options that enable people to spend less time traveling by alleviating the current operational deficiencies and improving mobility along the projects.
Goal 4: Transform LA County through regional collaboration by partnering with the Council of Governments and the local jurisdictions to identify the needed improvements and lead the development and implementation of their projects.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board could elect not to approve the additional programming of funds for the Measure M MSP projects for the Las Virgenes/Malibu Subregion. This is not recommended as the proposed projects were developed by the Las Virgenes/Malibu Subregion in accordance with the Measure M Ordinance, Guidelines and the Administrative Procedures.
Next_Steps
NEXT STEPS
Metro staff will continue to work with the Las Virgenes/Malibu Subregion to identify and deliver projects. Program/project updates will be provided to the board annually.
Attachments
ATTACHMENTS
Attachment A - Active Transportation/Transit/Tech Program Project List
Attachment B - Highway Efficiency Program Project List
Prepared_by
Prepared by: Fanny Pan, DEO, Countywide Planning & Development, (213) 418-3433
Shawn Atlow, Executive Officer, Countywide Planning & Development, (213) 418-3327
Laurie Lombardi, SEO, Countywide Planning & Development, (213) 418-3251
Reviewed_By
Reviewed by: James de la Loza, Chief Planning Officer, (213) 922-2920
