Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
MAY 19, 2022
Subject
SUBJECT: FY2023 COMMITTEE AND BOARD MEETING CALENDAR
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE the FY2023 Committee and Board Meeting Calendar (Attachment A).
Issue
ISSUE
Staff has prepared the Committee and Board meeting schedule for FY2023 to maintain a regular meeting schedule and improve the ability of the agency, external stakeholders, and the public to plan for upcoming action needed by the Board of Directors.
Background
BACKGROUND
Per the Los Angeles County Metropolitan Transportation Authority Administrative Code, Section 2-01-020, regular Board Meetings are scheduled for the 4th Thursday of the month with Committees scheduled for the week prior. For FY2023, exceptions occur in July, November, and December.
In accordance with the Brown Act, Special Board Meetings can be scheduled, and the agenda posted, 24 hours before the meeting date. Additionally, items that are not on a posted agenda that either constitute an emergency or a matter that came to the attention of the agency after posting of the agenda and needs immediate action, may be considered at a regular meeting under conditions set forth in the Act. Also, an emergency meeting may be held, in conformance with requirements under the Act, in the event of a crippling activity, work stoppage, or other activity which severely impairs public health, safety, or both.
Discussion
DISCUSSION
The Committee and Board Meeting Calendar improves the ability of the agency, external stakeholders, and the public to plan for upcoming actions needed by the Board of Directors. The meeting dates have considered government and religious holidays throughout the year and shifted scheduling when necessary to prevent possible conflicts.
The FY2023 Committee and Board meeting schedule (Attachment A) details meeting dates for FY2023.
Working with incoming Chair Najarian’s Office, the following determinations have been made for FY2023, with changes bolded below:
• Planning and Programming Committee - 3rd Wednesday at 10:30 a.m., no change
• Finance, Budget, and Audit Committee - 3rd Wednesday at 1:30 p.m., no change
o Please note that Wednesday Committees may fall on the 2nd or 3rd Wednesday, depending on what day of the week the month begins. They are scheduled for the week prior to the Board Meeting unless otherwise noted on the meeting schedule (Attachment A).
• Executive Management Committee - 3rd Thursday at 9:00 a.m., time change
• Construction Committee - 3rd Thursday at 10:30 a.m., time change
• Operations, Safety, and Customer Experience Committee - 3rd Thursday at 12:00 p.m., time change
• Regular Board Meeting - 4th Thursday at 10:00 a.m., no change
During the current state of emergency, the public is not allowed to attend the Committee and Board Meetings in-person but can actively participate in public comment via telephone during the live meeting. In addition, public comment has and will continue to be accepted by 5:00 p.m. the day before the meeting via email and U.S. Mail to be included as part of the public record.
Considerations
July will be a recess month with no Committees or Board Meetings held. Due to the holidays in November and December, only Committees will be held in November and the Board Meeting will be held in December. Due to the holiday of Shavuot, the May 2023 Board meeting will end no later than 4:00 p.m. Any actions not taken will be carried over to the June 2023 Board Meeting.
Equity_Platform
EQUITY PLATFORM
The calendar improves agency transparency with the public by setting the Board Meeting schedule for the fiscal year in advance. It will be used to plan contract approvals, hold public hearings, and other major items for Board consideration.
Once received and filed, the calendar will be posted on boardagendas.metro.net, and shared with our external stakeholders and internal Metro staff.
Boardagendas.metro.net utilizes Google Translate, enabling the site to be translated into 110 different languages. It has been tested to ensure screen readers and other accessibility tools are compatible, to ensure compliance with international legislation and standards for accessibility.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal #5 to provide responsive, accountable, and trustworthy governance within the Metro organization. By formally adopting a Committee and Board meeting calendar for FY2023, internal and external stakeholders can mitigate any conflicts in their schedules far in advance.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may choose alternative dates for Committee and Board meetings, but this is not recommended as the current meeting pattern is complementary with the other meeting schedules of the members of the Board.
Next_Steps
NEXT STEPS
Upon receiving and filing, the calendar will be posted on boardagendas.metro.net, and shared with our external stakeholders and internal Metro staff.
Attachments
ATTACHMENTS
Attachment A - FY2023 Board Meeting Calendar
Prepared_by
Prepared by: Collette Langston, Board Clerk, (213) 922-2837
Reviewed_By
Reviewed by: Collette Langston, Board Clerk, (213) 922-2837
