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File #: 2022-0185   
Type: Contract Status: Passed
File created: 3/22/2022 In control: Board of Directors - Regular Board Meeting
On agenda: 5/26/2022 Final action: 5/26/2022
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 4 to Contract No. OP1405120003367 with Los Angeles Glass Company, Inc. for Glass Replacement, and Installation services in the amount of $1,440,000, increasing the contract four-year base authority from $2,795,911 to $4,235,911.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Alternatives analysis, Board approved Contract, Contractors, Contracts, Elevators, Feasibility analysis, Law enforcement, Maintenance, Maps, Metro Rail B Line, Operations and Maintenance, Procurement, Safety, Safety and security, Security, Small Business Enterprise, Station 604, Tempered glass, Vandalism
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification - Change Order Log, 3. Attachment C - DEOD Summary
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 19, 2022

Subject
SUBJECT: GLASS REPLACEMENT AND INSTALLATION SERVICES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 4 to Contract No. OP1405120003367 with Los Angeles Glass Company, Inc. for Glass Replacement, and Installation services in the amount of $1,440,000, increasing the contract four-year base authority from $2,795,911 to $4,235,911.

Issue
ISSUE

The existing glass replacement and installation services contract four-year base term expires on August 31, 2023. Due to a significant increase in broken glass vandalism targeting elevator glass panels and map cases system-wide, there is insufficient authority remaining within the existing contract. Therefore, approving Modification No. 4 to increase contract authority by $1,440,000 is required to ensure service continuity and safe operations through March 31, 2023. Also, this action will allow time to complete the in-depth feasibility review and cost-benefit analysis being conducted considering other alternatives providing this critical as-needed glass replacement and installation services moving forward.


Background
BACKGROUND

On August 14, 2019, Metro executed a four-year base, firm fixed unit rate Contract No. OP1405120003367 with Los Angeles Glass Company, Inc., a Metro certified Small Business Enterprise (SBE) to provide glass replacement and installation services for Metro's bus and rail facilities system-wide, effective September 1, 2019.

Under the existing contract, the contractor is required to provide as-needed board-up for broken glass panels, glass replacement and installation services system-wide.

Since January 2020 through June 2021, the contractor responded to 436 incidents for vandalized broken glass panels requiring board-up and replacement services. The contract average monthly burn rate increased 2.5 times...

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