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File #: 2022-0193   
Type: Informational Report Status: Filed
File created: 3/28/2022 In control: Finance, Budget and Audit Committee
On agenda: 5/18/2022 Final action: 5/18/2022
Title: RECEIVE AND FILE Office of the Inspector General (OIG) Final Report on the Statutorily Mandated Audit of Miscellaneous Expenses for the Period of October 1, 2021 to December 31, 2021.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Accounting, Audit, Databases, Guidelines, Informational Report, Payment, Procedures
Attachments: 1. Attachment A - Report on Audit of Misc. Expenses for 10/1/21 to 12/31/21, 2. Presentation
Meeting_Body
FINANCE, BUDGET, AND AUDIT COMMITTEE
MAY 18, 2022

Subject
SUBJECT: AUDIT OF MISCELLANEOUS EXPENSES FOR THE PERIOD OF OCTOBER 1, 2021 TO DECEMBER 31, 2021

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION

Title
RECEIVE AND FILE Office of the Inspector General (OIG) Final Report on the Statutorily Mandated Audit of Miscellaneous Expenses for the Period of October 1, 2021 to December 31, 2021.

Issue
ISSUE

The Office of the Inspector General (OIG) performed an audit of Metro miscellaneous expense transactions processed from October 1, 2021 to December 31, 2021. This audit was performed pursuant to Public Utilities Code section 130051.28(b) which requires the OIG to report quarterly to the Board of Directors on the expenditures of the Los Angeles County Metropolitan Transportation Authority (Metro) for miscellaneous expenses such as travel, meals, refreshments, and membership fees.

Background
BACKGROUND

All Metro expenditures are categorized into various expense accounts and recorded in Metro's Financial Information System (FIS). Metro employees have several options for seeking payment for miscellaneous expenses incurred, such as check requests, purchase cards, purchase orders, and travel & business expense reports. Each option has its own policies, procedures, or guidelines.

The Accounting Department's Accounts Payable Section is responsible for the accurate and timely processing of payment for miscellaneous expenses.

This audit covered a review of Metro miscellaneous expenses for the period of October 1, 2021 to December 31, 2021. For this period, miscellaneous expenses totaled $811,229 with 288 transactions. We selected 46 expense transactions totaling $304,230 for detail testing.

Discussion
DISCUSSION

Findings

The miscellaneous expenses we reviewed for the period of October 1 to December 31, 2021 generally complied with Metro policies and procedures. However, we found that there was insufficient internal cont...

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