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File #: 2022-0122   
Type: Contract Status: Agenda Ready
File created: 2/22/2022 In control: LA SAFE
On agenda: 5/26/2022 Final action: 5/26/2022
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 4 to Contract No. PS14SAFE005 with CASE Systems, Inc. to exercise the first two-year option in the amount of $1,682,016.84, increasing the contract value from $8,237,820.34 to $9,919,837.18, and extending the period of performance from May 31, 2022 to May 31, 2024.
Sponsors: LA SAFE
Indexes: 511, Board approved Contract, Cleaning, Contractors, Contracts, Kenneth Hahn Call Box Program (Project), Maintenance, Maintenance practices, Off peak periods, Procurement, Safety, Service Authority For Freeway Emergencies, System safety
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification Log, 3. Attachment C - DEOD SUMMARY
Meeting_Body
LA SAFE
MAY 26, 2022

Subject
SUBJECT: PS14SAFE005, KENNETH HAHN CALL BOX SYSTEM MAINTENANCE SERVICES - EXERCISE OPTION

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 4 to Contract No. PS14SAFE005 with CASE Systems, Inc. to exercise the first two-year option in the amount of $1,682,016.84, increasing the contract value from $8,237,820.34 to $9,919,837.18, and extending the period of performance from May 31, 2022 to May 31, 2024.

Issue
ISSUE

On May 22, 2014, the LA SAFE Board of Directors approved the award of Contract No. PS14SAFE005 for maintenance services for the Kenneth Hahn Call Box System for a six-year base period with two (2) two-year options. The six-year base contract was originally due to expire on May 31, 2020. As a result of lower call box maintenance costs there was a remaining balance on the contract which allowed for a two (2) year no-cost extension. Modification No. 2 was executed on May 15, 2020 to extend the Contract base period by two years, with a revised expiration date of May 31, 2022. The effective dates of the two-year options were subsequently revised to reflect the extension of the base contract period. LA SAFE now requests the modification of this Contract to exercise Option Period 1 from June 1, 2022 to May 31, 2024. The exercise of the first option period is required to continue services and support the Kenneth Hahn Call Box Program.

Background
BACKGROUND

On May 22, 2014, the LA SAFE Board of Directors authorized the CEO to award a firm-fixed price contract to CASE Systems, Inc. to operate and maintain the Kenneth Hahn Call Box System. The award of this contract ensured that LA SAFE is able to fulfill its obligation to operate the Kenneth Hahn Call Box System, which continues to be a lifeline to stranded motorists throughout Los Angeles County.

Established in 1986, the Kenneth Hahn Call Box System is a motor...

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