Metro - File #: 2022-0253

• File #: 2022-0253
• Type: Contract
• Status: Passed
• File created: 4/14/2022
• In control: Board of Directors - Regular Board Meeting
• On agenda: 6/23/2022
• Final action: 6/23/2022
• Title: AUTHORIZE the Chief Executive Officer to award a two-year, Indefinite Delivery / Indefinite Quantity (IDIQ) Contract No. MA85485000 to Peacock Systems, the lowest responsive and responsible bidder for Network Video Recorder Kits. The contract includes a one-year base amount of $2,162,471 inclusive of sales tax, and a one-year option in the amount of $2,229,880, inclusive of sales tax, for a total contract amount of $4,392,351, subject to resolution of protest(s), if any.
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budgeting, Bus Acquisitions, Contracts, Digital Video Recorder, Maintenance, Maintenance practices, Operations and Maintenance, Operations Maintenance (Project), Procurement, Purchasing, Revenue Service, Rolling stock, Safety and security, Strategic planning, Surveillance, Transportation Development Act of 1971, Video

Date	Action By	Action	Result
6/23/2022	Board of Directors - Regular Board Meeting
6/16/2022	Operations, Safety, and Customer Experience Committee

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JUNE 16, 2022

Subject
SUBJECT: NETWORK VIDEO RECORDER KITS

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two-year, Indefinite Delivery / Indefinite Quantity (IDIQ) Contract No. MA85485000 to Peacock Systems, the lowest responsive and responsible bidder for Network Video Recorder Kits. The contract includes a one-year base amount of $2,162,471 inclusive of sales tax, and a one-year option in the amount of $2,229,880, inclusive of sales tax, for a total contract amount of $4,392,351, subject to resolution of protest(s), if any.

Issue
ISSUE

Metro owns and operates about 1,300 buses that were originally equipped with digital video recorders (DVRs) manufactured by Dedicated Micros, Inc. when the buses were purchased between 2008 and 2015. These DVRs are currently failing at unsustainable rates and have proven to be beyond repair and determined obsolete. The manufacturer of these units informed Metro that sales and support for the DVRs would no longer be available as of May 2021.

The DVR systems record incidents and events occurring inside and outside of buses in revenue service, and during operation in the maintenance yards. These incidents and events include vehicle accidents, criminal activity, operator/patron altercations, and other activities requiring video downloads to secure evidence to support subsequent actions associated with the listed activities. Buses with defective DVR systems are held from service to ensure proper documentation of incidents, which can impact the availability of buses for revenue service and service reliability.

In 2021, Metro performed approximately 14,250 downloads to capture footage of such activities. Due to the functional necessity of these systems, it is imperative that Metro buses have working DVRs for the safety and security of our bus operators and the riding public.

Bac...