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File #: 2022-0282   
Type: Contract Status: Passed
File created: 4/21/2022 In control: Board of Directors - Regular Board Meeting
On agenda: 6/23/2022 Final action: 6/23/2022
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 11 to Contract No. OP962800003367 with Nationwide Environmental Services, a Division of Joe's Sweeping Services, Inc., to provide power sweeping services for Metro's facilities in the amount of $995,000, increasing the contract authority from $5,846,346 to $6,841,346 and extending the period of performance from September 1, 2022, through March 31, 2023.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Bids, Cleaning, Cleanliness (Graffiti Abatement), Contract administration, Contractors, Contracts, Customer service, Maintenance, Maintenance practices, Operations and Maintenance, Procurement, Railroad facilities
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification Change Order, 3. Attachment C - DEOD Summary
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JUNE 16, 2022

Subject
SUBJECT: POWER SWEEPING SERVICES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 11 to Contract No. OP962800003367 with Nationwide Environmental Services, a Division of Joe's Sweeping Services, Inc., to provide power sweeping services for Metro's facilities in the amount of $995,000, increasing the contract authority from $5,846,346 to $6,841,346 and extending the period of performance from September 1, 2022, through March 31, 2023.

Issue
ISSUE

The existing power sweeping services contract term expires on August 31, 2022. Although a new solicitation was issued on November 18, 2021, bids received were deemed non-responsive and the solicitation was cancelled on March 17, 2022.

While a new solicitation is in progress, insufficient authority remains within the existing contract. Therefore, the approval of Modification No. 11 is required to increase contract authority by $995,000 and extend the performance period through March 31, 2023. This action is necessary to ensure service continuity delivering safe, quality, regularly scheduled, and as-needed maintenance and allowing time to reprocure for a new power sweeping services contract.

Background
BACKGROUND

On April 26, 2018, the Metro Board of Directors approved a three-year base, firm fixed unit rate Contract No. OP962800003367 with Nationwide Environmental Services, Inc., to provide power sweeping services for Metro's facilities, effective June 1, 2018.

Under the existing contract, the contractor has provided power sweeping services on a regular schedule and as-needed basis. Staff continuously evaluates service levels and explores opportunities to increase competition while expanding small business participation.

In preparation for a new power sweeping services solicitation, two (2) outreach events were conduc...

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