Meeting_Body
CONSTRUCTION COMMITTEE
JANUARY 19, 2023
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE Quarterly Status Report on Program Management change orders.
Issue
ISSUE
This board report provides a quarterly update from Program Management on change orders related to our capital program that are greater than $500,000. Greater detail is provided in Attachment A - Quarterly Change Orders Log for Reporting Period of September 1, 2022 - November 30, 2022.
Background
BACKGROUND
In January 2017, the Board approved a one-year pilot to delegate to the CEO authority to execute project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings and avoided costly construction delays. At the January 26, 2018 Board meeting, the Board approved the continuation and expansion of the delegation of authority within LOP budget management on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications that are above $500,000. CEO Board delegated authority of changes is very beneficial to expedite contract changes and avoid costly construction delays. Since inception of the program up to 2,075 concurrent workdays or concurrent 8.0 years, aggregated across the program, have been saved. (For more information refer to Attachment B entitled OIG Construction Change Order Spot Checks CEO Delegated Authority Total Delays Avoided).
Discussion
DISCUSSION
The change activities for the reporting period between September 1, 2022 and November 30, 2022 are included in Attachment A.
Financial_Impact
FINANCIAL IMPACT
The changes included in this report are included in the approved life-of-project budget for each project.
Equity_Platform
EQUITY PLATFORM
|
Crenshaw/LAX |
Equity - 8 of 8 stations (100%) are within or adjacent to Equity Focus |
|
Westside Purple Line Ext 1 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 2 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 3 |
Equity - 1 of 2 stations (50%) are within or adjacent to Equity Focus Communities |
|
Division 20 |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Airport Metro Connector |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Rail to Rail |
Equity - 90% of the project is within or adjacent to Equity Focus Communities |
|
Rosecrans/Marquardt |
Equity - **% of the project is within or adjacent to Equity Focus Communities |
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log on a quarterly basis.
Next_Steps
NEXT STEPS
The next Change Order Log will cover the period of December 1, 2022 through February 31, 2023 and will be presented to the April 2023 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of September 1, 2021 - November 30, 2022.
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided
Prepared_by
Prepared by:
• Crenshaw/LAX - Sameh Ghaly, Interim Senior Deputy Chief, Program Management, (213) 418-3369
• Westside Purple Line Ext 1 - James Cohen, Interim Senior Executive Officer, Program Management, (323) 900-2114
• Westside Purple Line Ext 2 - Michael McKenna, Interim Senior Executive Officer, Projects Management, (424) 551-4447
• Westside Purple Line Ext 3 - Kimberly Ong, Executive Officer, Projects Engineering, (424) 551-4501
• Division 20 Portal - Sameh Ghaly, Interim Senior Deputy Chief, Program Management, (213) 418-3369
• Airport Metro Connector - Tim Lindholm, Deputy Chief, Program Management,
(213) 922-7297
• Rail to Rail - Tim Lindholm, Deputy Chief, Program Management, (213) 922-7297
• Rosecrans/Marquardt - Sameh Ghaly, Interim Senior Deputy Chief, Program Management, (213) 922-7297
• Report - Julie Owen, Sr. EO Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Bryan Pennington, Chief Program Management Officer, (213) 922-7449
