Metro - File #: 2022-0854

• File #: 2022-0854
• Type: Plan
• Status: Passed
• File created: 12/13/2022
• In control: Finance, Budget and Audit Committee
• On agenda: 2/15/2023
• Final action: 2/23/2023
• Title: CONSIDER: A. APPROVING criteria for the Measure M Five Year Comprehensive Assessment and Equity Report (Attachment A); and B. AUTHORIZING an increase in the Contract Modification Authority (CMA) for Task Order No. PS87260-5433000 under Countywide Planning and Development Bench Contract PS54330009 with Fehr & Peers, in the not-to-exceed amount of $100,000, increasing the current not-to-exceed CMA amount from $100,000 to a new CMA amount not-to-exceed $200,000, thereby increasing the task order value to $561,713.83 should all modifications be executed.
• Sponsors: Finance, Budget and Audit Committee
• Indexes: Audit, Budgeting, Capital Project, Contracts, Evaluation and assessment, Guidelines, Measure M, Metro Equity Platform, Outreach, Plan, Policy Advisory Council, Procurement, Program, Project delivery, Research, Safety

Date	Action By	Action	Result
2/23/2023	Board of Directors - Regular Board Meeting

Meeting_Body
FINANCE, BUDGET AND AUDIT COMMITTEE
FEBRUARY 15, 2023

Subject
SUBJECT: MEASURE M FIVE YEAR COMPREHENSIVE ASSESSMENT AND EQUITY REPORT CRITERIA

Action
ACTION: APPROVE RECOMMENDATIONS


Heading
RECOMMENDATIONS

Title
CONSIDER:

A. APPROVING criteria for the Measure M Five Year Comprehensive Assessment and Equity Report (Attachment A); and

B. AUTHORIZING an increase in the Contract Modification Authority (CMA) for Task Order No. PS87260-5433000 under Countywide Planning and Development Bench Contract PS54330009 with Fehr & Peers, in the not-to-exceed amount of $100,000, increasing the current not-to-exceed CMA amount from $100,000 to a new CMA amount not-to-exceed $200,000, thereby increasing the task order value to $561,713.83 should all modifications be executed.

Issue
ISSUE

The Measure M Ordinance requires that every five (5) years, Metro conduct a comprehensive review of all projects and programs implemented under the Measure M Expenditure Plan (Plan) to evaluate the performance of the overall program and make recommendations to improve its performance based on current practices, best practices, and organizational changes to improve coordination. In addition, the Measure M Guidelines require that the specific evaluation areas, performance metrics, and criteria of the Program Assessment be approved by the Metro Board of Directors in consultation with the Measure M Independent Taxpayer Oversight Committee (MMITOC).

Background
BACKGROUND

Since the passage of Measure M, Metro has followed a continuous monitoring approach for the oversight of the projects and programs included in the Plan. This has been realized through the quarterly updates provided to the MMITOC on budget and expenses for the program, status on Transit and Highway capital projects, as well as updates of the Active Transportation and State of Good Repair programs. In addition, annual independent audits are conducted to determine Metro's and the subrecipient's compl...