Metro - File #: 2023-0267

• File #: 2023-0267
• Type: Contract
• Status: Passed
• File created: 4/11/2023
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 6/15/2023
• Final action: 6/22/2023
• Title: AUTHORIZE the Chief Executive Officer (CEO) to award a four-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. FY98248000 to AAA Oil, Inc. DBA California Fuels and Lubricants, the lowest responsive and responsible bidder, for ultra-low sulfur diesel fuel and renewable diesel fuel. The contract three-year base amount is $2,492,594.68, inclusive of sales tax, and the one-year option amount is $825,768.17, inclusive of sales tax, for a total contract amount of $3,318,362.85, subject to resolution of any properly submitted protest(s), if any.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Bids, Budgeting, Bus Maintenance Projects, Cleaning, Contract administration, Contracts, Customer service, Fuels, Maintenance, Maintenance facilities, Maintenance of way, Maintenance practices, Non-revenue Vehicles, Operating revenues, Operations and Maintenance, Procurement, Railroad facilities, Rolling stock, Strategic planning, Tow trucks, Towing vehicles, Trucking, Vehicle fleets, Vehicle maintenance, Zero Emission Bus (ZEB) Master Plan, Zero Emissions
• Related files: 2023-0467, 2023-0411

Date	Action By	Action	Result
6/22/2023	Board of Directors - Regular Board Meeting

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JUNE 15, 2023

Subject
SUBJECT: ULTRA-LOW SULFUR AND RENEWABLE DIESEL FUEL

Action
ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to award a four-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. FY98248000 to AAA Oil, Inc. DBA California Fuels and Lubricants, the lowest responsive and responsible bidder, for ultra-low sulfur diesel fuel and renewable diesel fuel. The contract three-year base amount is $2,492,594.68, inclusive of sales tax, and the one-year option amount is $825,768.17, inclusive of sales tax, for a total contract amount of $3,318,362.85, subject to resolution of any properly submitted protest(s), if any.

Issue
ISSUE
Metro has a fleet of tow trucks, tractors, hi-rail vehicles, emergency generators, and other non-revenue equipment used to support the maintenance of the bus and rail fleets. Facilities Maintenance uses specialized non-revenue vehicles to maintain the bus and rail infrastructure and perform light construction work. Materials Management operates heavy-duty, non-revenue equipment to transfer major components and subsystems between warehouses and bus and rail maintenance divisions. Diesel fuel is required for many of these support vehicles.

The award of this contract will ensure that bus, rail, non-revenue, and other support departments have an adequate supply of ultra-low sulfur diesel fuel and renewable diesel fuel for non-revenue vehicles, including tow trucks, tractors, hi-rail vehicles, emergency generators, and other diesel-fueled equipment.

Background
BACKGROUND

Metro's medium and heavy-duty non-revenue vehicles that support the maintenance of the compressed natural gas bus fleet, rail vehicles, and the infrastructure that supports these vehicles primarily operate on ultra-low sulfur and renewable diesel fuels. These non-revenue vehicles are essential to support the daily...