Metro - File #: 2023-0494

• File #: 2023-0494
• Type: Contract
• Status: Passed
• File created: 7/27/2023
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 3/21/2024
• Final action: 3/28/2024
• Title: AUTHORIZE the Chief Executive Officer to: A. AWARD Contract No. PS11758001 with Hatch Associates Consultants, Inc. for Element A, Consultant for Heavy Rail Vehicle Acquisition, Technical Support Services, in the not-to-exceed amount of $23,072,507.51, for a period of 87 months from issuance of a Notice to Proceed, subject to the resolution of any protest(s), if any; B. AWARD Contract No. PS11758002with AtkinsRealis USA Inc. for Element B, Consultant for Heavy Rail Vehicle Acquisition, Program Management Support Services, in the not-to-exceed amount of $11,263,545.59, for a period of 87 months from issuance of a Notice to Proceed, subject to the resolution of any protest(s), if any; and C. APPROVE a combined Life of Project (LOP) budget of $47,530,870.10, which includes the cost of the two professional services contracts of $34,336,053.10, Metro administration cost of $8,873,829, and Contract Modification Authority of $4,320,988.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budget, Budgeting, Capital Project, Contract administration, Contracts, Heavy Rail Vehicle Procurement (Project), Metro Rail D Line, Olympic games, Procurement, Professional Services, Program Management, Request For Proposal, Resolution, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3
• Related files: 2024-0261

Date	Action By	Action	Result
3/28/2024	Board of Directors - Regular Board Meeting

Meeting_Body
OPERATIONS, SAFETY AND CUSTOMER EXPERIENCE COMMITTEE
MARCH 21, 2024

Subject
SUBJECT: CONSULTANT SUPPORT SERVICES FOR NEW HR5000 HEAVY RAIL VEHICLE (HRV) PROCUREMENT

Action
ACTION: APPROVE AWARDS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. AWARD Contract No. PS11758001 with Hatch Associates Consultants, Inc. for Element A, Consultant for Heavy Rail Vehicle Acquisition, Technical Support Services, in the not-to-exceed amount of $23,072,507.51, for a period of 87 months from issuance of a Notice to Proceed, subject to the resolution of any protest(s), if any;

B. AWARD Contract No. PS11758002with AtkinsRealis USA Inc. for Element B, Consultant for Heavy Rail Vehicle Acquisition, Program Management Support Services, in the not-to-exceed amount of $11,263,545.59, for a period of 87 months from issuance of a Notice to Proceed, subject to the resolution of any protest(s), if any; and

C. APPROVE a combined Life of Project (LOP) budget of $47,530,870.10, which includes the cost of the two professional services contracts of $34,336,053.10, Metro administration cost of $8,873,829, and Contract Modification Authority of $4,320,988.

Issue
ISSUE

The recent procurement of 182 new HRVs will support the operational service requirements of Section 2 and Section 3 of the Purple Line Extension and augment service levels by replacing the aging 74 Option Order A650 HRVs.
However, Metro does not have sufficient resources and subject matter experts available to review all elements of this contract. Therefore, Technical and Program Management consultant support is needed to augment Metro's staff to ensure timely delivery of the HR5000 HRVs and associated deliverables. Due to the complexity of managing a new vehicle procurement, the consultant services will be split into two elements to be awarded to two separate firms. This approach has been used to successfully manage multiple past rail vehicle procurement contracts at Metr...