Metro - File #: 2024-0247

• File #: 2024-0247
• Type: Motion / Motion Response
• Status: Passed
• File created: 4/10/2024
• In control: Executive Management Committee
• On agenda: 6/20/2024
• Final action: 6/27/2024
• Title: CONSIDER: A. RECEIVING AND FILING the status update on the recommendations from the Unsolicited Proposals Five Year Review; and B. ADOPTING the Unsolicited Proposals (UP) Policy Staff Recommendations (Attachment A) in response to Board Motion 39.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: 2028 Mobility Concept Plan, Ara Najarian, Board approved a Motion, Guidelines, Joint development, Joint Development Policy, Karen Bass, Katy Yaroslavsky, Lindsey Horvath, Measure M, Measure R, Motion / Motion Response, Olympic games, Outreach, Paul Krekorian, Policy, Procurement, Public private partnerships, Research management, Strategic planning, Unsolicited Proposal Policy
• Related files: 2024-0487

Date	Action By	Action	Result
6/27/2024	Board of Directors - Regular Board Meeting

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
JUNE 20, 2024

Subject
SUBJECT: UNSOLICITED PROPOSALS POLICY UPDATE

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
CONSIDER:

A. RECEIVING AND FILING the status update on the recommendations from the Unsolicited Proposals Five Year Review; and

B. ADOPTING the Unsolicited Proposals (UP) Policy Staff Recommendations (Attachment A) in response to Board Motion 39.

Issue
ISSUE

Since inception in February 2016, the Unsolicited Proposals (UP) Policy (Attachment B) has led to 286 Unsolicited Proposals - a substantial volume of submissions. Of those 286 Unsolicited Proposals, 34 proposals have advanced to implementation, leading to 22 unique projects and 13 no-cost-to-Metro Proofs of Concept as of May 2024. Projects and approaches that originated as an Unsolicited Proposal include Metro Micro, Camera Bus Lane Enforcement, and Smart Mobile Bathroom Pilot.
At its March 2024 meeting, the Board approved Motion 39 (Attachment C) by Directors Yaroslavsky, Bass, Krekorian, Najarian, and Horvath, directing the CEO to provide a comprehensive review and recommend updates to the UP Policy related to key focus areas. This report addresses Board Motion 39 including a status update on the recommendations from the Unsolicited Proposals Five Year Review completed in 2021.

Background
BACKGROUND

Established in February 2016, Metro's UP Policy allows any external party (such as a company, non-profit, or private citizen) or Metro employee to submit conceptual project proposals for formal evaluation. The UP Policy is a nimble, industry-accepted procurement tool managed by the Office of Strategic Innovation (OSI) and Vendor/Contract Management (V/CM) that provides an avenue for new ideas to be received, explored, and implemented to advance Metro's mission and priorities. Unsolicited Proposals are evaluated by a Review Team, composed of Metro staff from the following Departments: OSI, at least one subject matte...