File #: 2024-0549   
Type: Contract Status: Passed
File created: 6/12/2024 In control: Operations, Safety, and Customer Experience Committee
On agenda: 10/24/2024 Final action: 10/31/2024
Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Contract No. MA90333-2000 with Battery Power, Inc., for Bus Batteries 12V, Group 31. This modification will exercise the one-year option in the not-to-exceed amount of $1,474,110.90, increasing the total contract value from $1,474,110.90 to $2,948,221.80 and extending the contract term from November 9, 2024 to November 8, 2025.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Contracts, Maintenance, Metro Divisions, Operations and Maintenance, Operations Maintenance (Project), Procurement, Program, Purchasing, Rolling stock
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Contract Modification/Change Order Log, 3. Attachment C - DEOD Summary, 4. Presentation
Related files: 2024-1080
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 24, 2024
Subject
SUBJECT: BUS BATTERIES

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Contract No. MA90333-2000 with Battery Power, Inc., for Bus Batteries 12V, Group 31. This modification will exercise the one-year option in the not-to-exceed amount of $1,474,110.90, increasing the total contract value from $1,474,110.90 to $2,948,221.80 and extending the contract term from November 9, 2024 to November 8, 2025.

Issue
ISSUE

The Bus Maintenance Department uses bus batteries to support a fleet of over 2,000 Metro buses. Bus batteries are required for the engine and all major systems and subsystems on the bus fleet to operate and perform effectively.

Execution of this contract modification will ensure the operating divisions have adequate inventory to repair and maintain the buses according to Metro maintenance standards. This is necessary to ensure service continuity and avoid any interruption to Metro operations.

Background
BACKGROUND

Metro awarded the original contract in September of 2023 as a two-year contract, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. MA90333-2000 with Battery Power, Inc. The contract base amount is $1,474,110.90 inclusive of sales tax, and a one-year option amount is $1,474,110.90, inclusive of sales tax, for a total contract amount of $2,948,221.80. The first year was successful, and Metro's Central Maintenance Shop's Midlife Program is requesting approval for the 2nd year option. Staff issued a no cost period of performance extension from September 28, 2024 through November 8, 2024. The 2nd year option would continue the Midlife Program bus batteries replacement from November 9, 2024 through November 8, 2025.

Bus batteries provide the stored electrical energy necessary to start engines on buses and energize control modules and other e...

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