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Meeting date/time:
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9/24/2015
9:00 AM
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Minutes status:
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Draft
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Meeting location:
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One Gateway Plaza, Los Angeles, CA 90012,
3rd Floor, Metro Board Room
Regular Board Meeting
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2015-1446
| 2. | Minutes | APPROVE Minutes of the Regular Board Meeting held July 23, 2015. | | |
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2015-1477
| 3. | Oral Report / Presentation | Chair’s Report | | |
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2015-1478
| 4. | Oral Report / Presentation | Report of the Chief Executive Officer.
· Scroll presentations in honor of their retirements:
o Linda Wright
o Marc Littman
· Enhanced Security Program | | |
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2015-1104
| 8. | Contract | AUTHORIZING the Chief Executive Officer to execute Contract Modification No. 4 to Contract No. PS05312717, with Carl Warren & Company, for general liability claims administration services, to exercise the first three-year option in the amount of $7,721,051 increasing the total contract value from $10,307,876 to $18,028,927 and extending the contract term from October 31, 2015 to October 31, 2018. | | |
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2015-1227
| 9. | Resolution | A. ADOPTING a resolution:
1. authorizing the issuance of refunding bonds by negotiated sale to refund the 2004 General Revenue Refunding Bonds (the “2004 GRRBs”) in one or more transactions through June 30, 2016, consistent with the Debt Policy;
2. approving the forms of the supplemental trust agreement, preliminary official statement and such other documents as required and all as subject to modification as set forth in the Resolution;
3. authorizing taking all action necessary to achieve the foregoing, including, without limitation, the further development and execution of bond documentation associated with the issuance of the 2015 General Revenue Refunding Bonds (the “2015 GRRBs”), and approves related documents on file with the Board Secretary; and
4. prohibiting the subsequent issuance of General Revenue Bonds or Parity Debt under the General Revenue Trust Agreement except for refunding bonds.
B. APPOINTING the underwriter team selected for the 2015 GRRBs transaction(s) as shown in Attachment B.
C. ESTABLISHING an underwriter pool, as shown in Attachment B, th | | |
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2015-1261
| 10. | Contract | AUTHORIZING the Chief Executive Officer to award a one year Firm Fixed Price Contract No. PS1544301142 to Ma and Associates to conduct the fiscal year FY 2013-2015 independent performance review of all the Los Angeles County transit operators receiving state Transportation Development Act (TDA) Article 4, and operators receiving Proposition A funds in lieu of TDA funds and Metro as the Regional Transportation Planning Entity (RTPE), for the fixed price of $588,192. | | |
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2015-1221
| 11. | Motion / Motion Response | MOTION by DuBois, Knabe, Butts and Najarian that the funds derived from advertising receipts be deposited into the Risk Allocation Matrix Internal Savings Account (RISA) along with the Parking Revenues pending further recommendations from the CEO later this year. | | |
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2015-1332
| 19. | Contract | AUTHORIZING the Chief Executive Officer to execute a cost-plus-fixed-fee Contract No. AE3319400599 with AECOM for the L.A. County Grade Crossing and Corridor Safety Program in the amount of $3,868,848, inclusive of all design phases. This contract is for three years. | | |
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2015-0575
| 20. | Contract | AUTHORIZING the Chief Executive Officer to award and execute a 15-month firm fixed price Contract No. AE322940011372 (RFP No. AE11372) to JMDiaz, Inc. in the amount of $2,340,084.08 for Architectural and Engineering (A&E) services to complete the I-710/SR-91 PSR-PDS. | | |
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2015-0576
| 21. | Contract | AUTHORIZING the Chief Executive Officer to award and execute a 48-month firm fixed price Contract No. AE333410011375 (RFP No. AE11375), to Parsons Transportation Group Inc. in the amount of $20,697,227.00 for Architectural and Engineering services to complete the I-605/I-5 PA/ED. | | |
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2015-0864
| 22. | Contract | AUTHORIZING the Chief Executive Officer to:
A. execute Contract Modification No. 2 for Contract No. PS2415-3046, Doran Street Crossing Grade Separation, with HNTB, Inc., in the amount of $94,954 to complete the necessary signal engineering for the interim one-way west bound movement at Doran Street at grade crossing, increasing the total contract value from $5,688,892 to $5,783,846; and
B. increase Contract Modification Authority (CMA) specific to Contract No. PS2415-3046, Doran Street Crossing Grade Separation, in the amount of $125,000, increasing the total CMA amount from $523,620 to $648,620. | | |
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2015-0989
| 23. | Program | APPROVING the following actions for 2015 Countywide Call for Projects (Call), as further described in this report and attachments:
A. the recommendations in Attachment A responding to the Technical Advisory Committee (TAC) motions regarding the 2015 Call and additional funding recommendations;
B. program $201.9 million in seven modal categories from the fund sources shown in Attachment B. This amount also programs a limited amount of funds from the 2015 Call for Projects Deobligation ($2.5 million) and the 2015 Call TAC reserve;
C. all projects in Attachment C for potential nomination to the California Transportation Commission for 2016 State Transportation Improvement Program funds, as necessary;
D. amend the recommended 2015 Call Program of Projects into the FY 2015-2016 Los Angeles County Regional Transportation Improvement Program by adopting the resolution in Attachment D which certifies that Los Angeles County has the resources to fund the projects in the FY 2015-2016 Regional TIP and affirms its commitment to implement all of the projects in the program;
E. admi | | |
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2015-1156
| 24. | Contract | AUTHORIZING the Chief Executive Officer to award a twelve-month firm fixed price Contract No. PS3362300 (RFP No. PS114943046R) to Walker Parking Consultants in the amount of $619,589, for the Supportive Transit Parking Program Master Plan Study. | | |
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2015-0439
| 25. | Contract | AUTHORIZING the Chief Executive Officer to:
A. execute Contract Modification No. 5 to Contract No. PS4710-2768 with HDR Engineering, Inc. (I-710 South Utility North Study - North Segment), for the utilities and structural engineering efforts associated with the revised project alternatives, in an amount not-to-exceed $1,443,082, increasing the total contract not-to-exceed amount from $6,715,468 to $8,158,550 and a contract extension of 18 months;
B. execute Contract Modification No. 8 to Contract No. PS4710-2769 with Mark Thomas & Company, Inc. (I-710 South Utility Central Study - Central Segment), for the utilities and structural engineering efforts associated with the revised project alternatives, in an amount not-to-exceed $350,521, increasing the total contract not-to-exceed amount from $5,695,143 to $6,045,664 and a contract extension of 18 months;
C. increase Contract Modification Authority (CMA) specific to the two contracts to cover the cost of any unforeseen issues that may arise during the performance of the contracts as follows:
1. Contract No. PS4710-2768 in | | |
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2015-1323
| 28. | Informational Report | RECEIVING AND FILING the status report on the operations of Metro’s Pilot Crenshaw/LAX Transit Project Business Solution Center (BSC) and Metro’s Pilot Business Interruption Fund (BIF). | | |
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2015-1262
| 35. | Contract | AUTHORIZING the Chief Executive Officer to:
A. execute Contract Modification No. 10 to Contract No. PS-2020-1055 with Geoffrey R. Martin for the continuation of Tunnel Advisory Panel Services, in an amount not-to-exceed $802,261, increasing the total contract value from $1,287,745 to $2,090,006 and extend the contract from October 1, 2015 to June 30, 2020;
B. execute Contract Modification No. 7 to Contract No. PS-8510-2416 with Harvey Parker and Associates, Inc. for the continuation of Tunnel Advisory Panel Services, in an amount not-to-exceed $981,465, increasing the total contract value from $1,611,745 to $2,593,210, and extend the contract from October 1, 2015 to June 30, 2020; and
C. execute Contract Modification No. 5 to Contract No. PS-8510-2493 with Cording, Dr. Edward J. for the continuation of Tunnel Advisory Panel Services, in an amount not-to-exceed $764,033, increasing the total contract value from $1,311,745 to $2,075,778 and extend the contract from October 1, 2015 to June 30, 20202. | | |
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2015-0214
| 36. | Budget | APPROVING an interim increase to the Life-of-Project (LOP) budget by $64 million, increasing the LOP budget from $1,141.4 million to $1,205.4 million, subject to availability of $64 million of federal Regional Surface Transportation Program funds. | | |
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2015-1229
| 37. | Contract | AUTHORIZING the Chief Executive Officer to award a 270 calendar day, firm fixed price contract under Bid Number C1110 to AP Construction, Inc., the lowest responsive and responsible bidder for the Patsaouras Bus Plaza Paver Retrofit Project (design-build) for an amount of $5,526,018 inclusive of sales tax and options. | | |
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2015-1253
| 38. | Budget | AUTHORIZING the Chief Executive Officer to execute annual expenditure budget plan for the FY16 Annual Work Plan for the City of Los Angeles. | | |
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2015-1375
| 39. | Motion / Motion Response | MOTION by Knabe that the MTA Board:
Direct the CEO to report back to the Board in 60 days, and provide a presentation for discussion at the November/December 2015 MTA Board Meeting, on the following items related to the operations of the San Pedro Red Car Line; the historic railcar line operating on a 1.5 mile stretch of the San Pedro Waterfront in the Port of Los Angeles:
A. A historical summary of operations and funding for the San Pedro Red Car Line, including an analysis of why the line operates only on limited days of the week;
B. A summary of existing transit services connecting to the Red Car Line, including Metro, municipal providers, and local downtown (PBID) trolley, with an analysis of how transit connections could be improved to service a shorter segment of the line, such as from the existing 22nd Street/Marina Station to the Ports O’Call Station, or to relocated stations along the alignment;
C. An evaluation of the reasons for the proposed closure of the Red Car Line and the identification of options to maintain service on shorter segments, and at relocat | | |
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2015-1224
| 44. | Program | APPROVING nominees for membership on Metro’s San Gabriel Valley, South Bay, and Westside Central Service Councils. | | |
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2015-1265
| 47. | Contract | AUTHORIZING the Chief Executive Officer to:
A. cancel the Private Security Services Invitation for Bid PS-14199;
B. execute Contract Modification No. 16 to extend Contract No. PS26102156 with RMI International, Inc. for up to 12 months (October 1, 2015-September 30, 2016) in an amount not to exceed $8,119,674, thereby increasing the total contract value from $37,938,383 to $46,058,057; and
C. amend the FY16 Budget for System Security and Law Enforcement in the amount of $3,019,674. | | |
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2015-1166
| 48. | Contract | AUTHORIZING the Chief Executive Officer to execute Modification No. 8 to Contract OP30002227 for Uniform Rental services with Prudential Overall Supply in the amount of $780,000 increasing the contract value from $3,735,029 to $4,515,029. This modification also extends the period of performance through June 30, 2016.
This contract provides on-going uniform rental services, vehicle seat covers, and laundry services for hand towels and floor mats. | | |
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2015-1290
| 49. | Contract | INCREASING the life of project budget for the Blue and Green Lines Transit Passenger Information System, capital project 212010, by $3,842,533, increasing the life of project from $5,987,180 to $9,829,713 and amend the FY16 annual budget by $3,842,533. | | |
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2015-1497
| 49.1 | Motion / Motion Response | MOTION by Ridley-Thomas that the Board of Directors direct the Chief Executive Officer to provide a report in 60 days on the current College TAP Program, including the usage, marketing and outreach efforts to community colleges, as well as an assessment of the feasibility of piloting a Universal Community College Student Transit Pass Program. | | |
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2015-1226
| 50. | Contract | AUTHORIZING the Chief Executive Officer to award a sole source firm fixed price Contract No. PS92403277 to Xerox Transport Solutions, Inc. for the integration of a Countywide Signal Priority (CSP) software module into Metro’s Advanced Transportation Management System (ATMS) for an amount of $952,000. | | |
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2015-0366
| 51. | Contract | AUTHORIZING the Chief Executive Officer to award a 5-year firm fixed price Contract No. PS15360111323, to FRS Environmental Inc., for parts washer services in an amount not-to-exceed $1,223,820 for a 5-year period. | | |
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2015-1479
| 58. | Motion / Motion Response | MOTION by Ridley-Thomas, Garcetti, Dupont-Walker and Kuehl directing the Chief Executive Officer to move forward with implementation of Affordable Housing and Business Loan Funds as follows:
A. Engage the consortium led by California Community Foundation and Low Income Investment Fund to negotiate terms and conditions, in a multi-partner Countywide Transit-Oriented Affordable Housing Loan Fund to support the production and preservation of transit-oriented affordable housing (including mixed use projects)that leverages Metro’s financial contribution, as previously approved by the Boardin March 2015, and return to the Board for approval of the final terms and conditions;
B. Design a pilot Countywide Transit-Oriented Small Business Loan Fund program to provide financing under favorable terms for commercial tenant improvements within transit adjacent, mixed use (including affordable housing) or commercial projects with particular emphasis on tenant improvements for local small businesses, with priority for ones that have been operating in the community for at least 5 years. Should | | |
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2015-1264
| 59. | Ordinance / Administrative Code | A. ADOPTING the attached Parking Ordinance, as set forth in Attachment A (“Metro Parking Ordinance”), enacting a new Title 8 to Metro’s existing Administrative Code;
B. ADOPTING the attached Fee Resolution, as set forth in Attachment B (“Metro Parking Rates and Permit Fee Resolution”) establishing parking rates and permit fees at all Metro operated parking facilities and proposed new parking fees at Los Angeles Union Station;
C. AUTHORIZING the Chief Executive Officer to implement and begin regulating the adopted Metro Parking Ordinance and Parking Fee Resolution at all Metro operated parking facilities. Systemwide including proposed new fees at Los Angeles Union Station; and
D. AUTHORIZING the Chief Executive Officer to deposit all additional revenues generated into the Risk Allocation Matrix Internal Savings Account (RISA), pending Board approval of the full concept later this year. | | |
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2015-1288
| 60. | Agreement | AUTHORIZING the Chief Executive Officer to:
A. negotiate and execute an Amended and Restated Parking License (“Amended License”) for transit patron parking for an initial term of five years at 3500 Crenshaw Boulevard, Los Angeles, California with West Angeles Church of God In Christ (WA COGIC) for an amount not to exceed an annual lease payment of $323,100 plus applicable real estate taxes;
B. exercise options contained in the lease at his discretion; and
C. deposit cost savings into the Risk Allocation Matrix Internal Savings Account (RISA), pending Board approval of the full concept later this year. | | |
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2015-1342
| 61. | Policy | A. APPROVING the upgrade of a vacant position to Chief Innovation Officer, pay grade CC ($222,476 - $273,894 - $325,353); and
B. AUTHORIZING the Chief Executive Officer to negotiate a salary within the pay grade for the position. | | |
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2015-1228
| 64. | Contract | AUTHORIZING the Chief Executive Officer to:
A. Increase the Life of Project (LOP) budget for the 900 bus buy project to include funding for Option 1 price escalation; retrofit of operator safety barriers; and Live Video Monitoring System (LVMS) in the amount of $3,617,152 from $503,442,500 to $507,059,652; and
B. Approve Contract Modifications 9 and 10 for Contract OP33202869 to New Flyer of America, in the amount of $6,043,492, for Option 1 price escalation and for retrofit of operator safety barriers and LVMS, increasing the total Contract value from $498,652,341 to $504,695,833. | | |
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2015-1164
| 65. | Contract | AUTHORIZING the Chief Executive Officer to:
A. Award a firm fixed unit rate Contract under RFP No. PS11654, for Region 1 to Woods Maintenance Services, Inc., the second lowest responsive and responsible proposer, to provide graffiti abatement, landscape and irrigation maintenance, and trash and vegetation removal services throughout Metro Red Line (MRL), Metro Purple Line, Metro Orange Line (MOL), Inactive rights-of-way (IROWs) and various bus and rail locations within the geographical area specified as Region 1, for a not-to-exceed amount of $16,542,520 for the three-year base period, $5,462,340 for the first option year, and $5,462,340 for the second option year, for a combined total of $27,467,200, effective October 1, 2015 through September 30, 2020.
B. Award a firm fixed unit rate Contract under RFP No. PS11654, for Region 2 to Parkwood Landscape Maintenance, Inc., the lowest responsive and responsible proposer, to provide graffiti abatement, landscape and irrigation maintenance, and trash and vegetation removal services throughout Pasadena Gold Line (PGL),IROWs and variou | | |
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2015-1277
| 66. | Contract | A. EXECUTING contract modifications to 16 existing Freeway Service Patrol contracts as delineated in Attachment B, in an amount not to exceed $7,696,000, and authorize reallocation of funds to meet unanticipated operational issues.
· Beat No. 3, Navarro’s Towing, Inc., Contract No. FSP12-3, for $475,000 for 8 months
· Beat No. 5, Neighborhood Towing 4 U, Inc., Contract No. FSP12-5, for $450,000 for 8 months
· Beat No. 6, Mighty Transport, Inc. dba Frank Scotto Towing, Contract No., FSP-12-6, for $420,000 for 8 months
· Beat No. 7, South Coast Towing, Contract No. FSP12-7, for $335,000, for 5 months,
· Beat No. 9, Classic Two, Inc. dba Tip Top Tow, Contract No. FSP12-9, for $486,000, for 8 months
· Beat No. 11, J&M Towing, Contract No. FSP12-11, for $270,000, for 5 months
· Beat No. 17, Sonic Towing, Inc., Contract No. FSP12-17 for $495,000 for 9 months
· Beat No. 23, Navarro’s Towing, Contract No. FSP12-23, for $305,000 for 5 months
· Beat No. 27, Disco Auto Sales, Inc. dba Hollywood Car Carrier, Contract No. FSP12-27, for $455,000 for 5 months
· Beat No. 29, Platinum Tow & | | |
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2015-1435
| 67. | Motion / Motion Response | MOTION by Kuehl and Butts that the Metro Board of Directors instruct the CEO to prepare a plan to dedicate the 26th Street/Bergamot Station along the Expo line in memory of Private Joe Gandara. The dedication should coincide with the opening of the Expo line to Santa Monica and include a plaque to be placed at the station recognizing Private Gandara’s heroism and sacrifice for our country. | | |
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2015-1480
| 69. | Motion / Motion Response | MOTION by Fasana that staff report back to the System Safety, Security and Operations Committee in 60 days with the following information:
A. Usage data of the current APT system, including the average wait during peak times and the total daily usage;
B. How to best determine the restroom usage and capacity needs, both near and long term;
C. The feasibility of adding additional restrooms at the station either via APT’s, stand-alone restrooms, retail opportunities, or other ideas;
D. Cost estimates for addition of additional restrooms and potential locations, and;
E. Timelines for installing additional restrooms. | | |
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