Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
JUNE 20, 2018
Subject
SUBJECT: LOS ANGELES UNION STATION FORECOURT
AND ESPLANADE IMPROVEMENTS
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
CONSIDER:
A. EXECUTE Modification No. 9 to Task Order No. PS2999200FFO2TO1 under Contract No. PS4010-3041-FF-XX, with Kleinfelder, Inc., for the Union Station Master Plan (USMP), to provide additional environmental services in the amount of $58,293.80 increasing the Total Task Order Value from $1,079,936.79 to $1,138,230.59; and
B. INCREASE Contract Modification Authority (CMA) for Task Order No. PS2999200FFO2TO1 for USMP by $250,000, from $250,000 to $500,000, in support of additional services related to the Project.
Issue
ISSUE
The Metro Board of Directors certified the LAUS Forecourt and Esplanade Improvements (Project) Final Environmental Impact Report (FEIR) on March 1, 2018. Since then, staff has initiated design, stakeholder engagement and interagency coordination with the City of Los Angeles.
The Project has federal funding in place and is undergoing review under the National Environmental Policy Act (NEPA) with Caltrans as the Lead Agency. Caltrans has requested additional technical studies related to cultural resources and has advised that the project environmental clearance timeline will be delayed. Staff is requesting Contract Modification No. 9 and an increase in contract modification authority to cover the cost of the additional technical studies that are being requested by Caltrans, timeline extension, additional meetings, and coordination with the State Historic Properties Officer (SHPO) that will be required to secure the NEPA environmental clearance.
Discussion
DISCUSSION
The project will reconfigure the public right-of-way in front of Union Station and the LAUS forecourt to expand pedestrian and bike facilities on Alameda and Los Angeles Street and create a civic plaza in front of the station (Attachment D, Project Map). Staff has secured approximately $20M in grant and matching funds (Attachment E, Funding Table) to design and implement all of the Project improvements with the exception of construction funds for the forecourt.
The Project elements include:
• Alameda Esplanade: Roadway configuration on Alameda Street between Arcadia Street and Cesar E. Chavez Avenue to narrow the roadway and widen pedestrian and bicyclist facilities.
• Los Angeles Crossing: Consolidated raised intersectional crossing at Alameda and Los Angeles Street, closure of a portion of Los Angeles Street north of the raised median (while maintaining two-way travel on Los Angeles Street in the portion south of the median) and closure of the northern LAUS driveway and a two-way bike path within the extended El Pueblo Plaza.
• LAUS Forecourt: Repurposing the existing surface parking lot as a new civic plaza with sustainable features.
• Arcadia Street: Repurposing the northern travel lane as a dedicated El Pueblo tour bus parking zone.
Contract Modification
Staff is requesting Contract Modification No. 9 in the amount of $58,293.80 and an increase in CMA for up to $250,000 to prepare additional cultural resources technical studies that are being requested by Caltrans (such as Historic Properties Treatment Plan), allow for an extension of the performance period, and coordination meetings with Caltrans and other relevant agencies.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The modifications to the Kleinfelder task order contract will not have a direct impact on the safety of our customers and employees. Ultimately, they will result in implementation of the project being studied and will create safer connections for Metro transit patrons, including transit connections to the surrounding neighborhood destinations and job centers.
Financial_Impact
FINANCIAL IMPACT
There is sufficient funding in the FY19 budget in Cost Center Number 4530, Strategic Initiatives, under Project Number 405557, Union Station Master Plan, to accommodate Modification No. 9 and the $250,000 CMA for Kleinfelder.
Since this is a multi-year contract/project, the cost center manager and Chief Planning Officer will be accountable for budgeting the cost in future years.
Impact to Budget
Source of funds is Local - General Fund ROW lease revenues. These funds are eligible for bus and rail operating and capital expenses. The modifications will not impact ongoing bus and rail operating and capital costs, the Proposition A and C and TDA administration budget or the Measure R administration budget.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may consider not approving Contract Modification No. 9 and increase in the CMA. This is not recommended. Metro secured two Active Transportation Program grants and is required to undertake NEPA analysis, which is underway. Caltrans as the Lead Agency has requested additional studies and has called for a delay in the environmental clearance timeline that will necessitate modifying the contract with Kleinfelder to carry out the work. Without the Contract Modification No. 9 and increase in the CMA, staff will be unable to modify the contract with Kleinfelder and will be unable to deliver the additional cultural resources technical studies required by Caltrans to complete the project, complete the NEPA process, and finalize design or construct the project.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Modification No. 9 to Task Order No. PS2999200FFO2TO1 with Kleinfelder and coordinate with Caltrans to advance the necessary environmental documentation and coordination needed to complete the NEPA environmental clearance.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Task Order Log
Attachment C - DEOD Summary
Attachment D - Project Map
Attachment E - Project Funding
Prepared_by
Prepared by: Elizabeth Carvajal, Senior Director, Transit Oriented Communities, (213) 922-3084
Jenna Hornstock, EO, Transit Oriented Communities, (213) 922-7437
Reviewed_By
Reviewed by: Debra Avila, Chief, Vendor/Contract Management Officer, (213) 418-3051
Therese W. McMillan, Chief Planning Officer, (213) 922-7077
