Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
JANUARY 18, 2024
Subject
SUBJECT: BOARD ADMINISTRATION 5-YEAR STRATEGIC PLAN - MOTION 43 ANNUAL UPDATE
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE the annual update to the Board Administration 5-Year Strategic Plan (Attachment A).
Issue
ISSUE
Motion 43 by Directors Garcetti, Solis, and Najarian (Attachment B) was approved at the May 27, 2021, Regular Board Meeting. This Motion directed the Board Clerk to prepare a strategic plan, including but not limited to:
1. Delivering continuous improvement to encourage meaningful public engagement and improve the accessibility of Board meetings, materials, and public comments; and
2. Continuation of effective public engagement options developed as Metro and L.A. County jurisdictions responded to the pandemic and its recovery process.
The strategic plan was presented in January 2021. The Board Clerk committed to coming back with yearly updates on the progress of the goals laid out in the Strategic Plan.
Background
BACKGROUND
Led by the Board Clerk, the Office of Board Administration (Board Administration) is currently a 27-member team. Board Administration is comprised of the Board Clerk's Office, Legal Services, the Dorothy Peyton Gray Research Library and Archive, and the Records Management Center. As the agency's record keeper, the Board Clerk is responsible for keeping accurate Board Meeting minutes and producing Committee and Board Meetings. The department handles public records requests, claims for damages, electronic records management, and manages the research library and archive. The need for innovation has increased exponentially as the department has moved away from a paper process and embraced technology in multiple facets of business operations. Board Administration no longer solely plays an administrative role at Metro but is an important strategic partner for the agency. This team comprises future-thinking, hi...
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