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File #: 2022-0439   
Type: Motion / Motion Response Status: Filed
File created: 6/28/2022 In control: Board of Directors - Regular Board Meeting
On agenda: 1/19/2023 Final action:
Title: RECEIVE AND FILE the annual update to the Board Administration 5-Year Strategic Plan (Attachment A).
Sponsors: Executive Management Committee
Indexes: Access Board, Ara Najarian, Dorothy Peyton Gray Transportation Research Library and Archive, Governance, Hilda Solis, James Butts, Kathryn Barger, Metro Rail K Line, Metro Vision 2028 Plan, Motion / Motion Response, Paul Krekorian, Preservation, Records management, Research, Research management, Strategic planning
Attachments: 1. Attachment A - Board Administration 5-Year Strategic Plan, 2. Attachment B - Motion 43, 3. Attachment C - Detailed Strategic Plan Updates
Related files: 2021-0345
Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
JANUARY 19, 2023

Subject
SUBJECT: BOARD ADMINISTRATION 5-YEAR STRATEGIC PLAN - MOTION 43 ANNUAL UPDATE

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION

Title
RECEIVE AND FILE the annual update to the Board Administration 5-Year Strategic Plan (Attachment A).

Issue
ISSUE

Motion 43 by Directors Garcetti, Solis, and Najarian (Attachment B) was approved at the May 27, 2021, Regular Board Meeting. This Motion amended Metro's Administrative Code to refer to the Board Secretary as Board Clerk and directed the Board Clerk to prepare a strategic plan, including but not limited to:

1. Delivering continuous improvement to encourage meaningful public engagement and improve the accessibility of Board meetings, materials, and public comments; and
2. Continuation of effective public engagement options developed as Metro and L.A. County jurisdictions responded to the pandemic and its recovery process.

The Board Clerk committed to coming back with yearly updates on the progress of the goals laid out in the Strategic Plan.

Background
BACKGROUND

Led by the Board Clerk, the Office of Board Administration (Board Administration) is currently a 26-member team. Board Administration is comprised of the Board Clerk's Office, Legal Services, the Dorothy Peyton Gray Research Library and Archive, and the Records Management Center. As the agency's record keeper, the Board Clerk is responsible for keeping accurate Board Meeting minutes and for producing Committee and Board Meetings. The department handles public records requests, claims for damages, electronic records management, and manages the research library and archive. As the department has moved away from a paper process and embraced technology in multiple facets of business operations, the need for innovation has increased exponentially. Board Administration no longer solely plays an administrative role at Metro but is an important strategic partner for the agency...

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