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File #: 2015-1253   
Type: Budget Status: Passed
File created: 8/7/2015 In control: Construction Committee
On agenda: 9/17/2015 Final action: 9/24/2015
Title: AUTHORIZING the Chief Executive Officer to execute annual expenditure budget plan for the FY16 Annual Work Plan for the City of Los Angeles.
Sponsors: Construction Committee
Indexes: Budget, Budgeting, City of Los Angeles, Construction, Plan
Attachments: 1. Attachment A - FY16 Annual Work Plan for City of Los Angeles .pdf
Meeting_Body
CONSTRUCTION COMMITTEE
SEPTEMBER 17, 2015

Subject/Action
SUBJECT: THIRD PARTY ADMINISTRATION

ACTION: CITY OF LOS ANGELES FY16 ANNUAL WORK PLAN APPROVAL


Heading
RECOMMENDATION

Title
AUTHORIZING the Chief Executive Officer to execute annual expenditure budget plan for the FY16 Annual Work Plan for the City of Los Angeles.

Issue
ISSUE

During the design and construction phases of Metro projects, a significant amount of support is required from local jurisdictions via an annual work plan. The annual work plan shall serve as a commitment from the agency for the reimbursement of services by City of Los Angeles reviewing jurisdictions for an estimated amount of services. Without an annual work plan, the City of Los Angeles jurisdictions have no funding sources to support the projects.

Discussion
DISCUSSION

The action contained herein provides funding for the City of Los Angeles participation in the project within the limit of the current approved FY16 budget for Third Party Review. (See Attachment A)

Metro staff efforts to proactively manage these costs will include the following:

A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that third party requirements are identified and addressed prior to sending to the third party.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate
E. Conducting executive and staff level partnering with third parties.



Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

The recommended action has no impact on safety.

Financial_Impact
FINANCIAL IMPACT

The funding, which may be obligated and spent under this one year work plan of $23,585,866 is included in the FY16 budget in each of the project budgets that will require serv...

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