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File #: 2015-1355   
Type: Policy Status: Passed
File created: 9/1/2015 In control: Board of Directors - Regular Board Meeting
On agenda: 10/22/2015 Final action: 10/22/2015
Title: FINANCE, BUDGET AND AUDIT COMMITTEE FORWARDED DUE TO ABSENCES AND CONFLICTS authorizing the Chief Executive Officer to renew existing group insurance policies covering Non-Contract, AFSCME, and Expo employees for the one-year period beginning January 1, 2016 and to approve the use of a flexible spending card administered by a third-party vendor.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Amalgamated Transit Union, American Federation Of State County And Municipal Employees, Audit, Employee benefits, Non-contract, Policy, Subsidies, Transportation Communications Union, Trust Funds
Attachments: 1. Attachment A - Monthly Premium Rates, 2. Attachment B - Monthly Employee Contributions

Meeting_Body

FINANCE, BUDGET AND AUDIT COMMITTEE

OCTOBER 14, 2015

 

Subject/Action

SUBJECT:                     GROUP INSURANCE PLANS

 

ACTION:                     RENEW GROUP INSURANCE POLICIES

 

Heading

RECOMMENDATION

 

Title

FINANCE, BUDGET AND AUDIT COMMITTEE FORWARDED DUE TO ABSENCES AND CONFLICTS authorizing  the Chief Executive Officer to renew existing group insurance policies covering Non-Contract, AFSCME, and Expo employees for the one-year period beginning January 1, 2016 and to approve the use of a flexible spending card administered by a third-party vendor.

 

Issue

ISSUE

 

A comprehensive package of health resources provides existing employees a foundation to maintain or improve health, and helps to attract and retain qualified employees.  LACMTA, including the Public Transportation Services Corporation (PTSC), seeks to offer benefit plans that promote efficient use of health resources and are cost effective for the company and our employees.

 

Discussion

DISCUSSION

 

The Non-Contact Group Insurance Plan, a flexible benefits program, was implemented in August 1994.  Roughly 99% of the employees covered by the benefit plans are PTSC employees.  Expo employees are also covered by our plans, providing a cost-effective means of offering benefits to this small group.  On an annual basis, employees are encouraged to review their enrollment and may choose medical, dental, vision, supplemental life, long-term disability, and accidental death and dismemberment plans that meet their needs.  Alternatively, employees may opt to waive medical and/or dental coverage and receive a taxable cash benefit, provided proof of other coverage is submitted. Employees may also participate in the flexible spending accounts, a vehicle to pay for certain out-of-pocket healthcare and dependent care expenses on a pre-tax basis.

The overall premium increase for calendar year 2016 is 10.4%.  This reflects $2.4 million in negotiated reductions from the initial renewal quotes.  The recommended medical, dental, and vision premiums are shown on Attachment A.  As previously established by the Chief Executive Officer, Non-Contract and AFSCME employees contribute 10% of the actual premium for each medical and dental plan selected. The monthly employee contributions are shown in Attachment B.  Expo employees pay a maximum of $50 per month for medical and dental coverage as established by the Expo Board.

The following is a comparison of the monthly employer subsidy and employee contributions:

 

NC/AFSCME*

SMART-TD**

ATU**

TCU**

Employee Contribution

   $    157

$   100

$     80

$     60

LACMTA Subsidy

    $1,428

$1,209

$1,816

$1,524

Employee Contribution as a % of Subsidy

        11%

    8.3%

   4.4%

   3.9%

Average Age of Employee

       49.9

  44.9

  48.0

 45.4

*Represents the average employee/agency contributions to Medical/Dental/Vision insurance.  **Employer subsidies to union Trust Funds are those in effect as of 7/1/2015 as per the respective Collective Bargaining Agreements.

 Healthcare benefits for employees represented by the SMART-TD, ATU, and TCU unions are determined by the respective Health and Welfare Trust funds, and the employer subsidy is established through contract negotiations.

Flexible Spending Accounts (FSA) are currently administered by MTA staff for approximately 450 PTSC/AFSCME/TCU employees.  As administrator, staff reviews claims, processes reimbursements, tracks available funds, responds to employee inquiries, and maintains compliance with FSA regulations.  Beginning with calendar year 2016 we recommend providing participants a flex spending debit card to be used at the point of sale (i.e. medical offices, pharmacies, or dependent care providers, etc.) thereby eliminating out-of-pocket expenses and manual claims processing for most reimbursements.  A Third Party Administrator (TPA) specializing in flexible spending accounts will provide a single point of contact for the program at an estimated cost of $2.85 to $4.75 per participant/per month, or a range of $15,000 - $26,000 annually.  The annual forfeiture of participant’s unused funds, for example $30,000 for 2014, is expected to offset most if not all of the TPA fees.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

Approval of this item will have no impact on safety.

 

Financial_Impact

FINANCIAL IMPACT

 

Funding for the Non-contract and AFSCME group insurance plans is included in each department’s FY16 budget and on the balance sheet for accrued retiree medical liabilities.  Based on the current employee participation by plan, estimated employer costs of $44.0 million, an increase of $4.4 million over 2015, are expected to be within the adopted budget of $48.9 million. Premiums for the Expo employees are included in Expo’s budget.

Beginning in 2018, as part of Health Care Reform, a 40% excise tax (Cadillac Tax) will be assessed on the cost of coverage for health plans that exceed an annual limit, currently set at $10,200 for individual coverage and $27,500 for family coverage.  For fully-insured plans like ours, the excise tax is the responsibility of the insurance carrier, though it is anticipated that carriers may pass these costs back to the employer.  The proposed 2016 renewal for the Anthem Blue Cross PPO plan currently exceeds the 2018 annual limits by approximately $4,000 per participant.  However, since the excise tax does not take effect until 2018, we will continue to evaluate our plan provisions such as copays, out-of-pocket maximums and other features in order to mitigate exposure to the excise tax.

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

We considered plan design changes such as increasing office and prescription copays, annual deductibles, and out-of-pocket maximums.  However, IRS and the Department of Health and Human Services (HHS) is expected to issue additional guidance within the next year which may require us to make changes in 2017 and 2018 in order to lower costs and minimize the impact of the excise tax.  Therefore, it is recommended to wait for additional guidance and avoid incurring provider access/disruption for 2016.

The Board could decide to self-insure and self-administer health benefits.  However, this is not recommended due to the resources required to establish the medical expertise and operational infrastructure required to review and process claims as well as the liability that would be assumed.

 

Next_Steps

NEXT STEPS

 

                     Conduct annual open enrollment for Non Contract, AFSCME, and EXPO employees. 

                     Implement elections effective January 1, 2016.

Attachments

ATTACHMENTS

 

Attachment A - Monthly Premium Rates

Attachment B - Monthly Employee Contributions

 

Prepared_by

Prepared by:                      Jan Olsen, Pension & Benefits Manager, 213-922-7151

                                 Donna Mills, Treasurer, 213-922-4047

Reviewed_By

Reviewed by:                      Nalini Ahuja, Executive Director, Finance and Budget