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File #: 2017-0137   
Type: Contract Status: Passed
File created: 3/1/2017 In control: Construction Committee
On agenda: 5/18/2017 Final action: 5/25/2017
Title: AUTHORIZE the Chief Executive Officer (CEO) to execute a final Modification to Contract C1013R, with Skanska USA Civil West California District Inc., for the design and construction of the west entrance at the North Hollywood Station on the Metro Red Line, in the amount $1,261,770, adjusting the total current contract price from $15,743,901.61 to $17,005,671.61 within the life of project budget.
Sponsors: Construction Committee
Indexes: Budget, Construction, Contractors, Contracts, Design build, Metro Busway G Line, Metro Orange Line, Metro Rail B Line, Metro Red Line, Mol To Mrl Nth Hollywood (Project), North Hollywood, Procurement, Project, Safety, Station 1101, Station 636
Attachments: 1. Attachment A - Procurement Summary.pdf, 2. Attachment B - Contract Modification Change Order Log.pdf, 3. Attachment C - DEOD Summary.pdf

Meeting_Body

CONSTRUCTION COMMITTEE

MAY 18, 2017

 

 

Subject/Action

SUBJECT:                     METRO RED LINE (MRL) METRO ORANGE LINE (MOL) NORTH HOLLYWOOD STATION WEST ENTRANCE

 

ACTION:                     AUTHORIZATION FOR CONTRACT MODIFICATION

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the Chief Executive Officer (CEO) to execute a final Modification to Contract C1013R, with Skanska USA Civil West California District Inc., for the design and construction of the west entrance at the North Hollywood Station on the Metro Red Line, in the amount $1,261,770, adjusting the total current contract price from $15,743,901.61 to $17,005,671.61 within the life of project budget.

 

Issue

ISSUE

 

This action is necessary to execute a final Contract Modification with Skanska USA.  This final Modification represents staff’s efforts through negotiations to settle various unforeseen field conditions and construction changes encountered on the project that impacted both scope and schedule.  This Contract Modification is required to close-out the Contract, and does not affect the Life of Project (LOP) budget.  Through aggressive management and partnership with the contractor, staff delivered this project on-time and under the LOP budget.  

 

Discussion

DISCUSSION

 

 

Findings

 

Metro issued the Notice to Proceed (NTP) for Design-Build (DB) Contract No. C1013R for the Metro Red Line - Metro Orange Line North Hollywood West Entrance on February 11, 2014.  The west entrance was opened to public on August 15, 2016.

During the course of construction, the Contractor requested numerous design and construction changes.  Significant changes included design provisions and inclusion of a knock out panel for future escalator expansion, additional communications or SCADA system design and construction required to improve the safety functions of the existing North Hollywood system, increase in scope for procurement and installation of Metro Furnished Equipment, differing site conditions encountered during excavation, and time extension and related overhead due to compensable delays encountered.

 

 

Considerations

 

Staff has evaluated the merit of the requested changes and has followed Metro processes and procedures to validate and negotiate the change requests.  A list of executed (approved) and unexecuted (pending) modifications is included in Attachment B.

There is no change in the approved LOP amount of $23,077,401.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

There is no safety impact associated with this action. 

 

Financial_Impact

FINANCIAL IMPACT

 

This action requires an additional $1.26 million in FY17 for the Metro Orange Line to Metro Red Line Hollywood Pedestrian Underpass in project 204122 due to staff closing out the contract earlier than expected.  Upon Board approval, staff will re-allocate funds from a project with fungible funding source underutilizing its FY17 budget.  No increase to the Agency’s FY17 budget is sought at this point.  This increase in the yearly project cashflow does not impact the approved project LOP for 204122 of $23,077,401.

Impact to Budget

 

Prop A 35% bond will used to fund the Contract Modification.  This source is appropriate, and is eligible for capital improvements to rail operations.

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

The Board may choose not to authorize the increase in contract price.  This alternative is not recommended, as staff would be unable to issue the final Contract Modification and close out the contract.

Next_Steps

NEXT STEPS

 

Upon obtaining Board approval, Metro will issue the final Contract Modification and proceed with Contract closeout.

 

Attachments

ATTACHMENTS

 

Attachment A - Procurement Summary

Attachment B - Contract Modification/Change Order Log

Attachment C - DEOD Summary

 

 

Prepared_by

Prepared by:                      

 

Milind Joshi, Sr. Director, Project Engineering, (213) 922-7985

Brad Owen, Deputy Executive Officer, Construction Management, (213) 922-7384

Tim Lindholm, Executive Officer, Capital Projects (213) 922-7297

 

Reviewed_By

Reviewed by:                      

 

Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051

Richard Clarke, Chief Program Management Officer, (213) 922-7557