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File #: 2017-0563   
Type: Contract Status: Passed
File created: 8/14/2017 In control: Construction Committee
On agenda: 9/21/2017 Final action: 9/28/2017
Title: AUTHORIZE the Chief Executive Officer to execute annual expenditure budget plan for the FY18 Annual Work Plan for the City of Los Angeles.
Sponsors: Construction Committee
Indexes: Budget, Budgeting, Capital Project, City of Los Angeles, Construction, Contracts, Plan
Attachments: 1. Attachment A - City of LA FY 18 Annual Work Approval.pdf
Meeting_Body
CONSTRUCTION COMMITTEE
SEPTEMBER 21, 2017

Subject
SUBJECT: THIRD PARTY ADMINISTRATION

Action
ACTION: CITY OF LOS ANGELES FY18 ANNUAL WORK PLAN APPROVAL

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute annual expenditure budget plan for the FY18 Annual Work Plan for the City of Los Angeles.

Issue
ISSUE

During the design, construction and maintenance phases of Metro projects, a significant amount of support is required from local jurisdictions via an annual work plan. The annual work plan shall serve as a commitment from the agency for the reimbursement of services by City of Los Angeles reviewing jurisdictions for an estimated amount of services. Without an annual work plan, the City of Los Angeles jurisdictions have no funding sources to support the projects.

Discussion
DISCUSSION

The action contained herein provides funding for the City of Los Angeles participation in the project within the limit of the current approved FY18 budget for Third Party Review and maintenance. (See Attachment A)

Metro staff efforts to proactively manage these costs will include the following:

A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that the City of LA requirements are identified and addressed prior to sending the plans to the City.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate.
E. Conducting executive and staff level partnering with third parties.


Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

The recommended action has no impact on safety.

Financial_Impact
FINANCIAL IMPACT

The funding, which may be obligated and spent under this one year work plan of $26,756,482 is included in the FY18 budget in each of the project budgets that will require services to be...

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