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File #: 2017-0699   
Type: Contract Status: Agenda Ready
File created: 10/9/2017 In control: Executive Management Committee
On agenda: 11/16/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to: A. AWARD seven-year, task order based bench Contract Nos. PS44432001 through PS44432010, with the following firms: Arellano Associates, Celtis Ventures, Communications Lab, Community Connections, Consensus, Dakota Communications, ETA Agency, Lee Andrews Group, MBI Media, and the Robert Group, for Communications Support Services, for a not-to-exceed amount of $9,505,568 for the base three-year term effective January 1, 2018 through December 31, 2020, plus $5,393,760 for each of the two, two-year options, for a combined total amount not-to-exceed $20,293,088, subject to resolution of protest(s), if any; and B. EXECUTE Task Orders under these Contracts for communications support services in a total amount not-to-exceed $9,6505,568.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Advertising, Budgeting, Construction, Contracts, Disadvantaged business enterprises, Policy, Procurement, Public relations, Safety, Small Business Enterprise
Attachments: 1. ATTACHMENT A - Procurement Summary, 2. Attachment B - DEOD Summary
Related files: 2017-0808
Meeting_Body
REVISED
EXECUTIVE MANAGEMENT COMMITTEE
NOVEMBER 16, 2017

Subject
SUBJECT: COMMUNICATIONS SUPPORT SERVICES BENCH

Action
ACTION: AWARD CONTRACTS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. AWARD seven-year, task order based bench Contract Nos. PS44432001 through PS44432010, with the following firms: Arellano Associates, Celtis Ventures, Communications Lab, Community Connections, Consensus, Dakota Communications, ETA Agency, Lee Andrews Group, MBI Media, and the Robert Group, for Communications Support Services, for a not-to-exceed amount of $9,505,568 for the base three-year term effective January 1, 2018 through December 31, 2020, plus $5,393,760 for each of the two, two-year options, for a combined total amount not-to-exceed $20,293,088, subject to resolution of protest(s), if any; and

B. EXECUTE Task Orders under these Contracts for communications support services in a total amount not-to-exceed $9,6505,568.

Issue
ISSUE

With the passage of Measure M in November 2016, the agency's work effort will expand greatly. To optimize the agency's existing communications workforce and to ensure adherence to Metro's External Communications Policy, this growing work effort will be accomplished through a combination of agency staff and contracted services through this bench award. In addition, there are numerous processes that require Communications support such as the Long Range Transportation Plan, the NextGen Bus Service Study and efforts to increase ridership and enhance the customer experience.
The Metro Communications Department developed this bench contract concept to supplement the agency's current and future communications needs. The bench is set to augment existing and future staff on Metro planning, design and construction projects and perform tasks on numerous other projects, programs, and initiatives as the need arises.
The Communications staff recommends awarding contracts to 10 teams to s...

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