Metro - File #: 2018-0491

• File #: 2018-0491
• Type: Contract
• Status: Agenda Ready
• File created: 7/24/2018
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 10/18/2018
• Title: CONSIDER: A. FINDING that the procurement of Bus C-Frames under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and B. AUTHORIZING the Chief Executive Officer to award a single source two-year, Indefinite Delivery, Indefinite Quantity Contract No. MA53981000 to The Aftermarket Parts Company, LLC (New Flyer Parts) for C-Frames Left Hand (LH) and Right Hand (RH). The Contract first year base amount is $653,889, inclusive of sales tax, and the second year Contract amount is $653,889, inclusive of sales tax for a total Contract Not-to-Exceed value of $1,307,778. (REQUIRES 2/3 VOTE OF THE BOARD)
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Complete Midlife On Nabi Compo Buses Through 8649 Series. Begin New Flyer Series 5600-6149 Midlife (Project), Contracts, Guidelines, Maintenance, Metro Divisions, Operations and Maintenance, Operations Maintenance (Project), Procurement, Purchasing, Rolling stock, Safety, Small Business Enterprise, Strategic planning
• Related files: 2018-0712

Meeting_Body
OPERATIONS, SAFETY AND CUSTOMER EXPERIENCE COMMITTEE
OCTOBER 18, 2018

Subject
SUBJECT: BUS C-FRAMES

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
CONSIDER:

A. FINDING that the procurement of Bus C-Frames under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and

B. AUTHORIZING the Chief Executive Officer to award a single source two-year, Indefinite Delivery, Indefinite Quantity Contract No. MA53981000 to The Aftermarket Parts Company, LLC (New Flyer Parts) for C-Frames Left Hand (LH) and Right Hand (RH). The Contract first year base amount is $653,889, inclusive of sales tax, and the second year Contract amount is $653,889, inclusive of sales tax for a total Contract Not-to-Exceed value of $1,307,778.

(REQUIRES 2/3 VOTE OF THE BOARD)

Issue
ISSUE

This procurement is for the acquisition of bus C-Frames which are required for maintaining the safe and reliable operation of the bus fleet. Award of this Contract will ensure that Bus Maintenance has adequate inventory to repair and maintain buses according to Metro maintenance standards.

Background
BACKGROUND

The component usage reports from Material Management revealed that on an annual basis approximately 130 left-hand and 125 right-hand C-Frame assemblies were issued to Bus Maintenance to support replacement of these components that were damaged during normal operation. The C-Frame assemblies are installed by Metro Mechanics at the Central Maintenance Shops as a part of the Bus Midlife Program and at all bus operating divisions when necessary. Buses cannot operate without C-Frames that are in adequate operating condition.

Discussion
DISCUSSION

The C-Frames are being replaced during the Bus Midlife Overhaul Project on the 45' composite NABI buses. There is a C-Frame on the right hand-side and left-hand side of the bu...