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File #: 2018-0536   
Type: Contract Status: Agenda Ready
File created: 8/9/2018 In control: Ad Hoc Congestion, Highway and Roads Committee
On agenda: 11/14/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer (CEO) to execute Modification No. 78 for Operation and Maintenance (O&M) - Year 6 (from February 24, 2019 to February 29, 2020), for up to one year, for Contract No. PS0922102333 with Atkinson Contractors, LP (Atkinson) for Metro ExpressLanes Operation and Maintenance in the amount of $18,655,393; increasing the total contract price from $185,669,328 to $204,324,721.
Sponsors: Ad Hoc Congestion, Highway and Roads Committee
Indexes: Authorization, Contractors, Contracts, Disadvantaged business enterprises, I-10, I-110, Maintenance practices, Metro ExpressLanes, Operations and Maintenance, Procurement, Tolls
Attachments: 1. Attachment A - Procurement Summary 0536 Express Lanes, 2. Attachment B - CMA Summary, 3. Attachment C - DEOD Summary
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
AD HOC CONGESTION, HIGHWAY AND ROADS COMMITTEE
NOVEMBER 14, 2018

Subject
SUBJECT: METRO EXPRESSLANES CONTINUING OPERATIONS

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to execute Modification No. 78 for Operation and Maintenance (O&M) - Year 6 (from February 24, 2019 to February 29, 2020), for up to one year, for Contract No. PS0922102333 with Atkinson Contractors, LP (Atkinson) for Metro ExpressLanes Operation and Maintenance in the amount of $18,655,393; increasing the total contract price from $185,669,328 to $204,324,721.

Issue
ISSUE

In December 2010, Atkinson was awarded a Design, Build, Operate and Maintain (DBOM) contract for the Metro ExpressLanes project that included activities needed to implement and operate the ExpressLanes through the demonstration period, and if successful, up to five option years could be considered at the appropriate time. The demonstration period was deemed a success and legislation was passed authorizing Metro to operate the I-10 and I-110 ExpressLanes without a sunset date. The fifth of the five, one-year options was approved by the Board on January 25, 2018. Staff is requesting authorization for up to one additional final year (Year 6) to allow for continued operations of the current system while the new Board approved systems complete design, data migration, development and integration.


Discussion
DISCUSSION

Recommendation A: Additional Year of O&M

The development of scopes of work for the three new contracts to replace the existing contract took longer than anticipated given the complex nature of tolling systems. As a result, it has become necessary to extend the existing contract. To that end, staff has been working collaboratively with Atkinson to extend the existing contract for an additional year (Year 6) to allow for continued and seamless operation of the ExpressLanes while the new system is under design, developme...

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