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File #: 2018-0675   
Type: Contract Status: Agenda Ready
File created: 10/8/2018 In control: Ad Hoc Congestion, Highway and Roads Committee
On agenda: 11/14/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to increase Contract Modification Authority (CMA) to 12 existing Freeway Service Patrol contracts as delineated below for a total amount of $3,670,000 thereby increasing the CMA amount from $2,113,534 to $5,783,534 and extend the periods of performance as follows: * Beat no.1: All City Tow contract no. FSP2828200FSP141, for $265,000 for 6 months * Beat no.2: Citywide Towing contract no. FSP2785600FSP142, for $190,000 for 5 months * Beat no.4: Frank Scotto Towing contract no. FSP2788200FSP144, for $190,000 for 5 months * Beat no.8: Citywide Towing contract no. FSP2825800FSP148, for $195,000 for 5 months * Beat no.10: Neighborhood Towing 4 U contract no. FSP3848100FSP1410, for $245,000 for 7 months * Beat no.13: Reliable Delivery Service contract no. FSP2831500FSP1413, for $475,000 for 7 months * Beat no.24: T.G. Towing, Inc. contract no. FSP2833200FSP1424, for $330,000 for 8 months * Beat no.33: Mid Valley Towing contract no. FSP2851900FSP...
Sponsors: Ad Hoc Congestion, Highway and Roads Committee
Indexes: Construction Support, Contractors, Contracts, Freeway Service Patrol (Project), Freeway service patrols, Fuels, Metro Center Street Project, Metro Freeway Service Patrols, Procurement, Program, Tow trucks
Attachments: 1. Attachment A - Procurement Summary revised, 2. Attachment B - Contract Modification Authority Summary, 3. Attachment C - Contract Modification Change Order, 4. Attachment D - DEOD Summary.pdf, 5. Attachment E - FSP Beat Map Attachment
Related files: 2018-0784
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

AD HOC CONGESTION, HIGHWAY AND ROADS COMMITTEE

NOVEMBER 14, 2018

 

Subject

SUBJECT:                     METRO FREEWAY SERVICE PATROL CONTRACTS

 

Action

ACTION:                     APPROVE CONTRACT MODIFICATION AUTHORITY

 

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the Chief Executive Officer to increase Contract Modification Authority (CMA) to 12 existing Freeway Service Patrol contracts as delineated below for a total amount of $3,670,000 thereby increasing the CMA amount from $2,113,534 to $5,783,534 and extend the periods of performance as follows:

 

                     Beat no.1:  All City Tow contract no. FSP2828200FSP141, for $265,000 for 6 months

                     Beat no.2:  Citywide Towing contract no. FSP2785600FSP142, for $190,000 for 5 months

                     Beat no.4:   Frank Scotto Towing contract no. FSP2788200FSP144, for $190,000 for 5 months

                     Beat no.8:   Citywide Towing contract no. FSP2825800FSP148, for $195,000 for 5 months

                     Beat no.10:  Neighborhood Towing 4 U contract no. FSP3848100FSP1410, for $245,000 for 7 months

                     Beat no.13:  Reliable Delivery Service contract no. FSP2831500FSP1413, for $475,000 for 7 months

                     Beat no.24: T.G. Towing, Inc. contract no. FSP2833200FSP1424, for $330,000 for 8 months

                     Beat no.33:  Mid Valley Towing contract no. FSP2851900FSP1433, for $380,000 for 10 months

                     Beat no.34:   South Coast Towing contract no. FSP2839600FSP1434, for $315,000 for 8 months

                     Beat no.36:   Hadley Tow contract no. FSP2841400FSP1436, for $350,000 for 8 months

                     Beat no.41:   T.G. Towing contract no. FSP2760200144, for $440,000 for 11 months

                     Beat no.42:   Platinum Tow and Transport contract no. FSP2842100FSP1442, for $295,000 for 8 months

 

 

Issue

ISSUE

 

Staff is requesting the Board to authorize contract modification authority (CMA) in the amount of $3,670,000 to execute contract modifications to existing Metro Freeway Service Patrol (FSP) light duty tow service contracts.  Additional funds are needed to extend and replenish existing FSP contracts, in anticipation of the award of two multi-beat Regional contracts and 11 individual beat contracts in Q3 FY19 and Q1 FY2020, respectively.  Extending the period of performance will ensure seamless and efficient operation of the FSP program during the initial contract mobilization phase of the new Regional contracts where contractors order trucks to be built to Metro FSP specifications, hire and train drivers and contract with various sub-contractors.  Increased CMA will also replenish funding to contracts that provide support to Caltrans construction projects through a Cooperative Agreement.  The FSP program currently expends up to $75,000 each month to support Caltrans projects.

 

Discussion

DISCUSSION

 

The FSP program is a congestion mitigation program managed in partnership with Metro, CHP and Caltrans serving motorists on all major freeways in Los Angeles County.  The program utilizes a fleet of roving tow and service trucks designed to reduce traffic congestion by efficiently getting disabled vehicles operational or by quickly towing those vehicles off of the freeway to a designated safe location.  Quickly removing motorists and their disabled vehicles from the freeway reduces the chances of further incidents caused by onlookers and impatient drivers.  FSP helps save fuel and reduce air polluting emissions by reducing stop-and-go traffic.  The service is absolutely free to motorists and operates seven day a week during peak commuting hours. 

 

Metro contracts with independent tow service providers to provide light duty tow service on general purpose lanes on all major freeways in Los Angeles County, 2 light duty contracts on the ExpressLanes (I-110 & I-10), and 2 heavy duty (Big Rig) contracts (I-710 & SR-91).  Each weekday 170 tow and service trucks are deployed during peak commuting hours. 

 

Annual Benefit & Program Efficiency

                     Annual Benefit to Cost Ratio of 10:1 - For every $1 spent there is a $10 benefit to motorists.  The Los Angeles County FSP program has the highest benefit to cost ratio of all the statewide FSP programs.

                     300,000 Assists performed each year (average) and over 7,000,000 Assists since 1991

                     9,454,840 Hours motorists saved from sitting in traffic

                     16,253,000 Gallons of fuel savings

                     150,000 kg of emissions savings

                     The average motorist wait time for FSP service is 7 minutes (The average wait time for AAA service is over 30 minutes

                     The Los Angeles County FSP program generates one-half of the cumulative benefits of the 14 FSP programs in the state.

 

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

The FSP program provides a vital service to assist motorists with disabled vehicles on Los Angeles County freeways.  During FSP operating hours, drivers provide specific services to motorists to get them safely back on the road to tow them to a designated safe location off of the freeway.  FSP drivers patrolling their beats locate and assist motorists in freeway lanes or along the shoulder significantly faster than it would take to call a private tow service.  The ability of FSP to quickly get motorists back on the road or tow them off of the freeway to a designated safe location off of the freeway reduces the motorists’ exposure to the freeway environment, and the chance of secondary accidents.

 

 

Financial_Impact

FINANCIAL IMPACT

 

The amount of $3,670,000 is included in the FY19 budget in cost center 3352, Metro Freeway Service Patrol, under project number 300070.  The cost center manager and Executive Officer, Congestion Reduction will be accountable for managing these funds.

 

Impact to Budget

 

The FSP program is funded through a combination of State SB1and other state funds, Proposition C 25% sales tax and SAFE funds.  Metro is also reimbursed for the services provided to support Caltrans construction projects.

 

IMPLEMENTATION OF STRATEGIC PLAN GOALS

 

The FSP Program aligns with Strategic Goal 1: Provide high quality mobility options that enable people to spend less time traveling.  The program mitigates congestion on all major freeways in Los Angeles County.

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

The Board may decide not to authorize the increase in contract modification authority.  This alternative is not recommended as it will adversely impact the existing contracts and the FSP service provided in Los Angeles County.

 

Next_Steps

NEXT STEPS

 

Upon Board approval, staff will increase contract modification authority.

 

Attachments

ATTACHMENTS

 

Attachment A - Procurement Summary

Attachment B - FSP Contract Modification Authority Summary

Attachment C - Contract Modification/Change Order Log

Attachment D - DEOD Summary

Attachment E - FSP Beat Map

 

Prepared_by

Prepared by:                      John Takahashi, Sr. Program Manager, Freeway Service Patrol, (213) 418-3271

Shahrzad Amiri, Executive Officer, Congestion Reduction, (213) 922-3061

 

Reviewed_By

Reviewed by:                      Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051
Stephanie Wiggins, Deputy Chief Executive Officer, (213) 922-1023