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File #: 2018-0608   
Type: Contract Status: Agenda Ready
File created: 9/6/2018 In control: Planning and Programming Committee
On agenda: 11/14/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to: A. EXECUTE Modification No. 8 to Contract No. PS272680011357 with Bicycle Transit Systems, Inc. (BTS) for the Metro Countywide Bike Share Greenhouse Gas Reduction Fund (GGRF) Grant in the amount of $6,342,126, increasing the total contract value from $89,001,735 to $95,343,861; B. APPROVE the increase of the Phase III Expansion Life of Project (LOP) budget by $2.83M increasing total LOP from $10.5M to $13.33M; and C. NEGOTIATE and EXECUTE a Memorandum of Understanding (MOU) amendment to set the terms of fiscal and administrative responsibility as described in the January 2015 Receive and File (accessed at http://media.metro.net/board/Items/2015/01_january/20150114p&pitem25.pdf) with the City of Los Angeles as it relates to the GGRF Grant award.
Sponsors: Planning and Programming Committee
Indexes: Bicycling, Budget, City of Los Angeles, Contracts, Downtown Los Angeles, Grant Aid, Greenhouse Gas Reduction Fund, Maintenance, Maintenance practices, Memorandum Of Understanding, Metro Bike Share, Metro Bike Share Phase 3 (Project), Metro Vision 2028 Plan, Operations and Maintenance, Procurement, Program, Strategic planning, Transit System, Vehicle sharing
Attachments: 1. Attachment A - GGRF Grant Award, 2. Attachment B - Procurement Summary, 3. Attachment C - Contract Modification Log, 4. Attachment D - Funding and Expenditure Log, 5. Attachment E - DEOD Summary
Related files: 2018-0784
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body

PLANNING AND PROGRAMMING COMMITTEE

NOVEMBER 14, 2018

 

Subject

SUBJECT:                     METRO BIKE SHARE GREENHOUSE GAS REDUCTION FUND GRANT

 

Action

ACTION:                     APPROVE RECOMMENDATIONS

 

Heading

RECOMMENDATION

 

Title

AUTHORIZE the Chief Executive Officer to:

 

A.                     EXECUTE Modification No. 8 to Contract No. PS272680011357 with Bicycle Transit Systems, Inc. (BTS) for the Metro Countywide Bike Share Greenhouse Gas Reduction Fund (GGRF) Grant in the amount of $6,342,126, increasing the total contract value from $89,001,735 to $95,343,861;

 

B.                     APPROVE the increase of the Phase III Expansion Life of Project (LOP) budget by $2.83M increasing total LOP from $10.5M to $13.33M; and

 

C.                     NEGOTIATE and EXECUTE a Memorandum of Understanding (MOU) amendment to set the terms of fiscal and administrative responsibility as described in the January 2015 Receive and File (accessed at <http://media.metro.net/board/Items/2015/01_january/20150114p&pitem25.pdf>) with the City of Los Angeles as it relates to the GGRF Grant award.

 

Issue

ISSUE

 

Board authorization is currently needed to purchase and maintain equipment affiliated with the GGRF grant award of $2.546M. This equipment will be located in the service area adjacent to downtown Los Angeles, supplementing the Board-approved Phase III Expansion.

 

Background

BACKGROUND

 

In January 2014, the Board authorized the CEO to procure, contract, and administer a countywide bike share program through Motion 58.  At the June 2015 meeting, the Board awarded a contract to BTS for the provision, installation and maintenance of equipment, and operation of the Metro Countywide Bike Share Program. The contract includes phases for expanding bike share to other cities throughout the County. The Board has since authorized expansion phases twice, in October 2016 and May 2018. In July 2016, the Metro Bike Share program was initiated with the downtown Los Angeles Pilot. In 2017, the program implemented Phase II Expansion and currently, efforts are underway for Phase III Expansion.

 

Discussion

DISCUSSION

 

In June 2018, the California Transportation Commission allocated GGRF grant funds to Metro in the amount of $2.546M for additional expansion of the Metro Bike Share Program in the service area adjacent to downtown Los Angeles ($2.287M for infrastructure and $259K for non-infrastructure). This continued expansion will provide additional convenience for patrons and augment ridership for Metro Bike Share and connections to transit. The GGRF grant will also introduce new electric-assist or “e-bike” technology. E-bike technology will expand the catchment area for the Metro Bike Share network and may attract new users traveling longer distances or over hilly terrain.

 

The downtown Los Angeles service area is currently the largest in the Metro Bike Share Program with 65 stations and approximately 700 bicycles. Contiguous expansion offers great benefits for users. Expansion efforts are currently underway with new stations anticipated in operation in fall/winter 2018.  The GGRF grant will focus on supplementing ongoing expansion efforts in adjacent service areas with high bike share suitability. The City of Los Angeles has expressed strong interest in expanding Metro Bike Share to such communities and city council action took place in April 2018 in support of this. Launch is anticipated in mid-2019.

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

The Metro Countywide Bike Share GGRF grant will not have any adverse safety impacts on Metro employees and patrons.

 

Financial_Impact

FINANCIAL IMPACT

 

Approval of this request will increase the Metro Bike Share LOP by $2.83M for Phase III capital and pre-launch operations, maintenance and Metro labor costs, under Project 210119. Since this is a multi-year contract, the cost center manager and Chief Planning Officer will be responsible for budgeting the cost in future years, including any future phase(s) the Board authorizes to be exercised.

 

Impact to Budget

There is no impact to the FY19 budget. Funding for the total LOP of $13.33M of Metro’s share will include allocations from the GGRF grant, user fees, PC 25%, and Measure M 2% Active Transportation. These funds are not eligible for bus and rail operations and capital.

 

 

Implementation_of_Strategic_Plan_Goals

IMPLEMENTATION OF STRATEGIC PLAN GOALS

 

The recommendations support Metro Bike Share Program expansion and serve to implement the following Metro Vision 2028 Strategic Plan Goals:

                     Goal 1: Provide high-quality mobility options that enable people to spend less time traveling; and

                     Goal 3.3: Genuine public and community engagement to achieve better mobility outcomes for the people of LA County.

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

The Board may choose not to exercise the contract phases and utilize the allocated grant funds.  This alternative does not allow the Bike Share Program to respond to past performance, customer feedback, and current conditions and is not in line with previous Board direction.

 

Next_Steps

NEXT STEPS

 

Staff will execute Modification No. 8 to Contract No. PS272680011357 with Bicycle Transit Systems, Inc., and amend the MOU with the City of Los Angeles to include equipment related to the GGRF Grant.

 

Attachments

ATTACHMENTS

 

Attachment A - GGRF Grant Award

Attachment B - Procurement Summary

Attachment C - Contract Modification/Change Order Log

Attachment D - Funding and Expenditure Log

Attachment E - DEOD Summary

 

Prepared_by

Prepared by: Carolyn Mamaradlo, Manager, Countywide Planning & Development, (213) 922-5529

Basilia Yim, Senior Manager, Countywide Planning & Development, (213) 922-4063

Dolores Roybal-Saltarelli, Senior Director, Countywide Planning & Development, (213) 922-3024

Frank Ching, DEO, Countywide Planning & Development, (213) 922-3033

 

Reviewed_By

Reviewed by: Therese W. McMillan, Chief Planning Officer, (213) 922-7077

Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051