Metro - File #: 2019-0293

• File #: 2019-0293
• Type: Contract
• Status: Agenda Ready
• File created: 5/1/2019
• In control: Finance, Budget and Audit Committee
• On agenda: 6/19/2019
• Title: AUTHORIZE the Chief Executive Officer to: A. INCREASE authorized funding in the amount of $13 million for the Information Technology Services Bench (IT Bench) to perform information technology support services on an as-needed task order basis with multiple approved firms (see Attachment C) increasing the cumulative total authorized funding from $17 million to $30 million; and B. AWARD and EXECUTE task orders for a not to exceed amount of $30 million.
• Sponsors: Finance, Budget and Audit Committee
• Indexes: Budgeting, Bus Facilities Projects, Capital Project, Computers, Contracts, Databases, Governance, Maintenance, Measure M, Measure R, Metro Vision 2028 Plan, Procurement, Professional Services, Program, Program management, Project, Project management, Request For Proposal, Research management, Security, Strategic planning, Supervisory Control And Data Acquisition, Transit System, Video
• Related files: 2019-0535

Meeting_Body
FINANCE, BUDGET AND AUDIT COMMITTEE
JUNE 19, 2019

Subject
SUBJECT: INFORMATION TECHNOLOGY SERVICES BENCH

Action
ACTION: APPROVE ADDITIONAL FUNDING

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. INCREASE authorized funding in the amount of $13 million for the Information Technology Services Bench (IT Bench) to perform information technology support services on an as-needed task order basis with multiple approved firms (see Attachment C) increasing the cumulative total authorized funding from $17 million to $30 million; and

B. AWARD and EXECUTE task orders for a not to exceed amount of $30 million.
Issue
ISSUE

The Information and Technology Services (ITS) department manages multiple programs to support the Agency's technology goals and objectives. Each program utilizes specialized technical services to support governance, planning, implementation, maintenance and enhancement services.
When delivering technology projects, based on project schedule needs, multiple support from various technical disciplines are required throughout the lifecycle. The number of concurrent resources required for limited durations may exceed the number of available budgeted full-time equivalents in the ITS department. To meet these resource demands, use of contracted resources on an as-needed basis is the most cost-effective method to fulfill the varied project support requirements in a timely manner. An IT Bench was developed in 2015 through a competitive process, establishing prequalified vendors to enable small/mid-scale task orders to be awarded more efficiently.
The IT Bench has been successful by quickly providing temporary resources to support many of the technology programs and enterprise systems including the Agency's Business Financial & Transit Operations Systems, Measures M & R Construction Projects, SCADA and TAP. Technology service coverage is needed in areas such as IT Governance & Strategic Planning, Network &...