Meeting_Body
FINANCE, BUDGET, AND AUDIT COMMITTEE
FEBRUARY 14, 2024
Subject
SUBJECT: ORACLE HUMAN CAPITAL MANAGEMENT CLOUD SUITE IMPLEMENTATION
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer (CEO) to:
A. AWARD a 36-month firm fixed price Contract No. PS100859000 to Deloitte Consulting, LLP for the acquisition and implementation of the Oracle Human Capital Management Cloud Suite application and software support services, in the amount of $13,919,723, subject to the resolution of any properly submitted protest(s), if any;
B. APPROVE Contract Modification Authority specific to Contract No. PS100859000 in the amount of $2,783,945, or 20% of the total contract value, to cover the cost of any unforeseen services or license fees that may be necessary to complete this project; and
C. EXECUTE individual contract modifications within the Board-approved contract modification authority.
Issue
ISSUE
Metro's payroll system supports over 11,000 staff and provides services every hour of the day, 365 days a year. As such, it is one of the Agency's mission-critical systems. The current software program is over 25 years old, a standalone customized application built on antiquated technology, supported by a single vendor. Due to its proprietary design, it has very little vendor support. The current system is reaching obsolescence, which presents a significant risk to Metro.
Background
BACKGROUND
For over 25 years, Metro has processed its payroll functions utilizing a custom-developed proprietary software application. The program provides complete payroll functionality; however, it requires many unique tools to pull and receive data from other Metro Oracle financials and employee work-tracking programs. Historically, Metro has upgraded and enhanced the payroll system to meet minimal technical, business, legal, federal, and state requirements. Metro owns the software. The vendor is responsib...
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