Metro - File #: 2021-0674

• File #: 2021-0674
• Type: Motion / Motion Response
• Status: Filed
• File created: 10/9/2021
• In control: Executive Management Committee
• On agenda: 1/20/2022
• Final action: 1/20/2022
• Title: RECEIVE AND FILE response to Motion 43 (Garcetti, Solis, and Najarian) that directed the Board Clerk to prepare a Strategic Plan (Attachment A).
• Sponsors: Executive Management Committee
• Indexes: Access Board, American Public Transportation Association, Ara Najarian, Budgeting, City of Los Angeles, Dorothy Peyton Gray Transportation Research Library and Archive, Eric Garcetti, Governance, Hilda Solis, Jacquelyn Dupont-Walker, James Butts, Kathryn Barger, Metro Vision 2028 Plan, Motion / Motion Response, Paul Krekorian, Research, Research management, Strategic planning
• Related files: 2022-0439, 2023-0514

Date	Action By	Action	Result
1/20/2022	Executive Management Committee

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
JANUARY 20, 2022

Subject
SUBJECT: BOARD ADMINISTRATION 5-YEAR STRATEGIC PLAN - MOTION 43 RESPONSE

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION

Title
RECEIVE AND FILE response to Motion 43 (Garcetti, Solis, and Najarian) that directed the Board Clerk to prepare a Strategic Plan (Attachment A).

Issue
ISSUE

Directors Garcetti, Solis, and Najarian introduced Motion 43 (Attachment B) at the May 20, 2021 Executive Management Committee meeting, and the Motion was formally approved at the May 27, 2021 Regular Board Meeting. This Motion amended Metro's Administrative Code to refer to the Board Secretary as Board Clerk, and directed the Board Clerk to prepare a strategic plan, including but not limited to:
1. Delivering continuous improvement to encourage meaningful public engagement and improve accessibility of Board meetings, materials, and public comments; and
2. Continuation of effective public engagement options developed as Metro and L.A. County jurisdictions responded to the pandemic and its recovery process.

Background
BACKGROUND

Led by the Board Clerk (formerly the Board Secretary), the Office of Board Administration (Board Administration) is currently a 22-member team. Board Administration is comprised of the Board Office, Legal Services, the Dorothy Peyton Gray Research Library and Archive, and the Records Management Center. The Board Clerk, as the agency's record keeper, is responsible for keeping accurate minutes, and for producing Committee and Board Meetings. The department handles public records requests, claims for damages, electronic records management, and manages the research library and archive. As the department has moved away from a paper process and embraced technology in multiple facets of business operations, the need for innovation has increased exponentially. Board Administration no longer solely plays an administrative role at Metro but is an important strategic partner...