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File #: 2015-1400   
Type: Contract Status: Passed
File created: 9/10/2015 In control: Board of Directors - Regular Board Meeting
On agenda: 10/22/2015 Final action: 10/22/2015
Title: CONSIDER: A. APPROVING Life-Of-Project budget for the capital project, Reduced Risk of an Event to Union Station Gateway Complex in the amount of $6,985,096; and B. AMENDING System Security and Law Enforcement FY16 budget in the amount of $6,885,096.
Sponsors: Ad Hoc Transit Policing Oversight Committee
Indexes: Budget, Capital Project, Contracts, Emergency Operations Center, Grant Aid, Law enforcement, Location 99, Project, Safety, Safety and security, Security, Terminals (Communications), Video
Attachments: 1. Attachment A - Project Summary Schedule, 2. Attachment B - Financial Forecast

Meeting_Body

SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE

OCTOBER 15, 2015

 

 

Subject/Action

SUBJECT:                     LIFE-OF-PROJECT FOR REDUCED RISK OF AN EVENT TO UNION STATION GATEWAY COMPLEX

 

ACTION:                     AUTHORIZATION FOR LIFE OF PROJECT BUDGET

 

Heading

RECOMMENDATION

 

Title

CONSIDER:

 

A.                     APPROVING Life-Of-Project budget for the capital project, Reduced Risk of an Event to Union Station Gateway Complex in the amount of $6,985,096; and

 

B.                     AMENDING System Security and Law Enforcement FY16 budget in the amount of $6,885,096. 

 

Issue

ISSUE

 

Staff is requesting an approval of Life-Of-Project for the capital project, Reduced Risk of an Event to Union Station Gateway Complex.  This approval will authorize staff to proceed with the hardening of the Union Station Gateway Complex.

 

Discussion

DISCUSSION

 

In FY15, Metro staff submitted an Investment Justification Application under FY14 Department of Homeland Security (DHS) Transit Security Grant Program (TSGP) to secure funding to harden Union Station Gateway Complex.  DHS awarded Metro $6,285,096 to complete the project.  The hardening of the Union Station Gateway Complex will encompass the following:

 

A.                     Emergency Notification System and Emergency Operations Center

 

An emergency notification system is critical to Union Station Gateway Complex to assist patrons in announcing and directing evacuation routes during an emergency.  The emergency notification system will provide both visual and audio emergency announcements for the patrons.

 

The Union Station Gateway Complex consists of multiple agencies that provide transportation and emergency services.  In an event of an emergency, a centralized location for coordination and response is critical to mitigating the risk.  Therefore, the installation of an emergency operations center in Union Station Gateway Complex is essential to address this need.

 

B.                     Mobile Data Terminal

 

The need for sharing video intelligence to appropriate transit agencies and first responders during an emergency is critical.  The mobile data terminal is a platform that allows the sharing of closed-circuit television via smartphone and tablets for authorized users.  The ability to obtain mobile video intelligence instantly, and shared among authorized agencies will provide situational awareness and help coordinate response efforts during an emergency.  

 

C.                     Harden Metro Gateway Headquarters

 

The hardening of Metro Gateway Headquarters is critical to the safety of the public visiting Metro Gateway Headquarters and employees that support the operations of Metro transit system.  To protect the safety of the public and employees, the hardening of Gateway Headquarter will involve the following:

 

                     Install additional high definition closed-circuit televisions in parking structures and building.

                     Install emergency call boxes on each floor of the parking structure.

                     Enhance access control to further secure the Gateway Headquarters.

 

Staff is anticipating the completion of this project in August 2016 (Attachment A:  Project Summary Schedule).

 

Determination_Of_Safety_Impact

DETERMINATION OF SAFETY IMPACT

 

This capital project will provide a positive safety impact for Metro employees, patrons, and visitors by enhancing the safety and security against potential terrorist incidents as well as provide higher quality situational awareness.

 

Financial_Impact

FINANCIAL IMPACT

 

 

Staff is requesting to amend the FY16 budget in the amount of $6,885,096 for this capital project, in cost center 2610 System Security and Law Enforcement.  Since this is a multi-year project, the executive officer of System Security and Law Enforcement is responsible for budgeting in future years.

 

Impact to Budget

 

The DHS grant funds $6,285,096 of this project.  The $700,000 balance of the project cost is funded by Transit Development Act Article 4, which is eligible for bus and rail operating and capital improvements. 

 

Alternatives_Considered

ALTERNATIVES CONSIDERED

 

An option considered would be not to approve the funding from Department of Homeland Security Grant Program.  This alternative is not recommended because this is a critical Security program to ensure the safety of the patrons and Metro employees by hardening the Union Station Gateway Complex.

 

Next_Steps

NEXT STEPS

 

Upon approval of recommendation, Metro staff will set up the LOP and the FY16 annual budget for the capital project and begin work.

 

Attachments

ATTACHMENTS

 

Attachment A - Project Summary Schedule

Attachment B - Financial Forecast

 

Prepared_by

Prepared by:                      Duane Martin, DEO, Project Management, (213) 922-7460

 

Reviewed_By

Reviewed by:                      Alex Wiggins, EO, System Security and Law Enforcement, (213) 922-4433
Stephanie Wiggins, Deputy Chief Executive Officer, (213) 922-1023