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File #: 2020-0827   
Type: Informational Report Status: Filed
File created: 12/4/2020 In control: Finance, Budget and Audit Committee
On agenda: 1/20/2021 Final action: 1/28/2021
Title: APPROVE revised Project Coding Structure for Local Return Projects funded through the Metro administered Proposition A, Proposition C, Measure R, and Measure M Local Return (LR) programs. (ATTACHMENT A)
Sponsors: Finance, Budget and Audit Committee
Indexes: Audit, Databases, Funding Source, Guidelines, Informational Report, Local Return Management System, Local Returns, Measure M, Measure R, Proposition A, Proposition C
Attachments: 1. Attachment A - Revised Project Summary for Local Return Projects.
Related files: 2021-0022
Meeting_Body
FINANCE, BUDGET, AND AUDIT COMMITTEE
JANUARY 20, 2021

Subject
SUBJECT: LOCAL RETURN PROJECT CODING

Action
ACTION: APPROVE REVISED PROJECT CODING FOR LOCAL RETURN PROJECTS

Heading
RECOMMENDATION

Title
APPROVE revised Project Coding Structure for Local Return Projects funded through the Metro administered Proposition A, Proposition C, Measure R, and Measure M Local Return (LR) programs. (ATTACHMENT A)
Issue
ISSUE

Metro has recently developed and implemented a significantly upgraded, cloud-based database, Local Return Management System (LRMS) to collect, approve, administer, audit, and report on Local Return activities of the 88 cities and Los Angeles County.

To provide for efficiency of use, consistency of application, and minimize user complexity, staff is seeking Board approval of a unified Project Coding structure across all Local Return (LR) programs.

Current LR guidelines approved by the Board include inconsistent project coding among the different taxes. Staff requires Board approval for the revised project structure.

This report does not revise the definitions of project eligibility but rather seeks to provide a more efficient process to manage and report LR activities.


Background
BACKGROUND

According to LR Guidelines, Metro staff is responsible to ensure that local jurisdictions comply with Board project eligibility guidelines for each of the four locally imposed sales tax Measures (A, C, R, M).

For the past two decades, this process included jurisdictions submitting paper forms that Metro staff was subsequently required to manually input into multiple Microsoft Access databases. These databases have reached the end of their useful life, are undependable for reporting purposes, and are subject to frequent crashes and do not provide the necessary information to provide the Board and staff with a timely and comprehensive understanding of the uses to which Local Return Funds are applied.

Discussion
DISCUSSION


Current...

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